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Board of Supervisors
Thursday, February 11 2016

The regular monthly meeting for February 2016 was called to order by the Chairman at 7:00 PM.

 

ATTENDING WERE:  Scott Rakowski, Chairman; Ray Bortz, Vice-Chairman; William Tray, Supervisor; David Allebach, Esquire, Township Solicitor; Norm Ulrich, LTL Consultants, Township Engineer; Rick Sacks, Environmental Engineer; Kevin Murray, Chairman, Parks & Recreation; Dennis Bolognese, Fire Marshall; Tom Davies, Miller Environmental; Steve Heller, Road Foreman; Jackie Tallon, Township Manager; and, Lois Reitnour, Administrative Assistant

 

IN ATTENDANCE:  William Karaffa, UFT Constable; William O’Donnell, UFFC Bus. Admin.                                           President; Jared and Barbara Landis, Westview Drive; Travis Boyer, Big                                     Road; and Ronald Hanish, Woodchuck Lane

 

 

MINUTES

Mr. Rakowski made a motion to approve the January 14, 2016 Board of Supervisors Meeting minutes and the January 26, 2016 Special Board of Supervisors Meeting minutes.  Motion was seconded by Mr. Tray and approved by all. 

 

 

Public Comment

Mr. Rakowski called for any public comments or additions to the agenda.  There were none.

 

 

TREASURER’S REPORT

 

The financial reports submitted include tax collector’s monthly report for February 2016, all funds budget and income report, statement of cash balances, and the customer balance report from the Water/Sewer plant at Perkiomen Crossing Development and the Sewer plant at Ivy Ridge Development.   Mr. Rakowski made a motion to accept the Tax Collector’s and Treasurer’s Reports and file for audit.  Mr. Tray seconded the motion and was approved by all.  The cash disbursements report for January was included in the Treasurer’s Report and is posted for public review. 

 

BILLS TO BE PAID LIST

 

The list of bill to be paid is posted for public review.  Total payables: $187,959.58; monthly payroll and federal tax $16,996.12; benefits package $3,387.43; Grand total disbursements for the period are $208,343.13. Payables included payment for the newly purchased wheel loader.  The list of bills to be paid is included at the end of the minutes.  Mr. Rakowski made a motion to approve payment of the bills and to advance to the Treasurer the funds needed to pay any bills or expenditures, to save penalties or accrue interest and payroll, prior to the next Board of Supervisors meeting on March 10, 2016.  Mr. Tray seconded the motion and was approved by all.

 

 

 

 

 

 

 

EMERGENCY SERVICES

 

Plymouth Community Ambulance/Lower Frederick Division

Report received from Lower Frederick Division and posted for public review.  Eleven (11) calls in Upper Frederick; eight (8) were for Frederick Living.

 

Harleysville Area EMS/Community Ambulance

Report received from Harleysville/Community Ambulance and posted for review.  There were twelve (12) calls for Upper Frederick.

 

Fire Company Report

Mr. Bolognese, Fire Marshall, reported that there were fourteen (14) calls in the recording period.  Report is posted for public review.  Mr. Bolognese advised that tickets for the Fire Company gun raffle are now available.  Price is $10 per ticket.  Mr. Bolognese spoke briefly about the ISO Public Protection classification, stating the classification is 8B.  The PPC information is used in the insurance underwriting process.

 

 

PERKIOMEN CROSSING WATER/SEWER PLANT REPORT

IVY RIDGE SEWER PLANT REPORT

 

Mr. Davies, Miller Environmental, reported that there were no water quality effluent violations for the month of January 2016.  However, due to an extreme weather event on January 23, 2016, the water plants could not be accessed to obtain daily samples.  DEP will issue a minor violation with no charges.  However, it will be on the plants records.  All reports have been submitted electronically to the DEP.  Report is posted for public review. 

 

Perkiomen Crossing Waste Water Treatment Plant

Routine operation and maintenance activities were performed during the month of January 2016.

January 23, 2016 – Snow Event – unable to access plant.

 

Perkiomen Crossing Water Plant

Routine operation and maintenance activities were performed during the month of January 2016. 

January 23, 2016 – Snow Event – unable to access plant.

 

Ivy Ridge Waste Water Treatment Plant

Routine operation and maintenance activities were performed during the month of January 2016.

January 23, 2016 – Snow Event – unable to access plant.

 

Mr. Rakowski questioned the January 11, 2016 spike at Ivy Ridge.  Mr. Davies was unsure of the cause but would check into the issue.

 

 

PUBLIC WORKS/ROAD REPORT

Steve Heller, Road Foreman, wanted to thank the Board for the authorization to purchase the wheel loader.  Mr. Heller also thanked the road crew and all the volunteers that assisted the township out during the recent snow event.  Work completed during the month:  cleaned/repair (minor) equipment after storms; repairing pot holes around Township as weather permits; working on walking trail at Wayland Park (due to snow removal); and sign repairs.

 

ENVIRONMENTAL ENGINEER’S REPORT

Mr. Rick Sacks, Environmental Engineer, stated that the monthly report was submitted, distributed and is posted for the public to review.  Quotes are being obtained for replacement grinder pumps and sand filters were cleaned and repacked for Perkiomen Crossing Wastewater Plant.  NPDES discharge permit renewals are being prepared; Quotes being obtained for installation of steps at Ivy Ridge Waste Water Treatment Plant; and, Chapter 94 Reports for 2015 are in progress. 

 

 

CIVIL ENGINEER’S REPORT

Mr. Ulrich, LTL Consultants, was present.  LTL’s report has been updated, distributed and posted for the public to review.  Mr. Allebach inquired as to the status of Lords & Ladies Salon.  Mr. Ulrich stated due to recent weather conditions final inspection is on hold.

 

 

BUILDING INSPECTOR’S REPORT

Ms. Tallon reported for Mr. John.  Six (6) Building Permits and two (2) Use & Occupancy Permits issued.   Complete report is posted for the public review.

 

 

PLANNING COMMISSION

Mr. Ulrich reported that the Planning Commission for January 2016 was cancelled.

 

 

CPVRPC REPORT

Ms. Tallon reported that the CPVRPC meeting was held on January 18, 2016.  Reorganization was held and update on Route 73 bridge work was given.  County Planning is working with the County Health Department to do a Walkability Audit for the Perkiomen Valley School District.

 

PARKS & RECREATION BOARD

Mr. Murray reported that the Dog Park Grant has been approved.  Pottstown Area Health and Wellness Foundation invited the Park Board to an introduction meeting on March 3, 2016 pertaining to a contest called “On Your Park, Get Set, GO” that is held in July.  Multi Regional Parks Meeting is February 24, 2016 and will be attended by Parks Board members.  Swamp Creek Stomp, April 2, 2016 – 10k option is added this year. 

 

 

BUSINESS BEFORE THE BOARD

 

Old Business

Ordinance No. 2016-02 – Adopt Floodplain Management – Adding Chapter 140

Mr. Ulrich informed that county required the Township to update their Floodplain Ordinance to comply with the new FEMA guidelines.  Mr. Allebach informed that the township is separating the floodplain management out of the Zoning and putting it into its own standalone Ordinance which is why the separate Chapter has been developed.  Ordinance has been advertised for adoption.

 

Mr. Rakowski made the motion to adoption Ordinance No. 2016-02 – Adopt Floodplain Management – Adding Chapter 140.  Motion was seconded by Mr. Tray and approved by all.

 

 

 

 

Ordinance No. 2016-03 – Amends SALDO & Zoning Ordinance – RE:  Floodplain Management

Mr. Allebach explained that due to removing the floodplain provisions out of the SALDO and Zoning, those areas had to be amended to correspond with the new Ordinance.  Hearing has been advertised for adoption and is scheduled for 7:30 p.m.

 

Roll of Honor – Insignias

Ms. Tallon informed that the names, insignias and walk-up plaque have been completed.  Dedication date to be scheduled.

 

Fire Company Promissory Note - County Radio Program

Further information and discussion is required as to the use of Grant money for reimbursement to Township.  First payment for the radios has been paid but delivery date is unknown.  Mr. Landis, in attendance of Westview Drive, advised the Board that according to county newsletter, anticipated starting date for delivery of radios is May with programming completed by end of August. 

 

 

NEW BUSINESS

 

Resolution No. 2016-04 – Appointing Travis Boyer to ZHB as Alternate

Ms. Tallon introduced Mr. Boyer.  Mr. Rakowski made the motion to approve Resolution No. 2016-04 – Appointing Travis Boyer as Alternate to Zoning Hearing Board.  Motion was seconded by Mr. Tray and approved by all.  Mr. Rakowski welcomed Mr. Boyer as alternate to the Zoning Hearing Board.

 

Resolution No. 2016-05 – Approval to Apply for PECO Open Space Grant

Ms. Tallon explained the PECO Open Space Grant and the Township’s use of the monies should the Grant be approved.  A condition of the Grant is approval from the Board to apply.  Therefore, Resolution No. 2016-05 is being submitted for approval.  Mr. Tray made the motion to approve Resolution No. 2016-05 – Approving the Application for the PECO Open Space Grant.  Motion was seconded by Mr. Rakowski and approved by all. 

 

Agricultural Security Area Application

Ms. Tallon informed that the Township received an Agricultural Security Area application from a property owner in Lower Frederick Township.  Mr. Allebach stated that the application is in process.

 

Mr. Rakowski made motion to adjourn the regularly scheduled meeting and move to the scheduled 7:30 advertised hearing.  Motion was seconded by Mr. Tray and approved by all.

 

7:30 Hearing – SALDO & Zoning Ordinance Amendment

 

Mr. Allebach stated that the SALDO and Zoning Ordinance Amendment have been advertised for a hearing.  This Ordinance is to be adopted in conjunction with the Floodplain Management Ordinance No. 2016-02, adding Chapter 140 and the amended Subdivision /Land Development and Zoning Ordinance. 

 

Mr. Allebach inquired if there were any question on the proposed amendment to the SALDO & Zoning Ordinance.  Hearing none, Mr. Allebach concluded the hearing.

 

Mr. Rakowski made motion to bring the hearing to a close and resume the regularly scheduled Board of Supervisors meeting at 7:32 PM.  Motion was seconded by Mr. Tray and approved by all.

 

Ordinance No. 2016-03 – Amends SALDO & Zoning Ordinance – RE:  Floodplain Management

Mr. Rakowski made motion to adopt Ordinance No. 2016-03 – Amends SALDO and Zoning Ordinance – RE:  Floodplain Management.  Motion was seconded by Mr. Tray and approved by all.

 

Conditional Use Application

Mr. Ulrich explained to the Board the reasoning for the Benzak/Coleman submission of a Conditional Use application.  Mr. Allebach informed that the application requires a hearing.  Hearing will be scheduled for 8:00 PM following the regularly scheduled Board of Supervisors meeting on March 10, 2016.

 

Superior Water Company/Aqua Pennsylvania, Inc.

Ms. Tallon stated that no further contact has been made.

 

2015 Audit

Ms. Tallon presented the audit engagement letter from Reynolds & Pittner for the Chairman’s signature.  Fee is $5,450 for both the Township and Tax Collector.  Audit is scheduled for the week of February 29th.  Recommendation was made to put out for bid to additional auditors for next year.

 

Zero Turn Mower Purchase

Ms. Tallon informed that $9,000 was budgeted for a new mower.  Mr. Heller obtained three (3) quotes least of which is $8,119.20.  Mr. Bortz requested an additional quote from John Deere.

Additional information will be presented to the Board.

 

Salt Shed

Waiting on quote; discussion on hold.

 

2016 – Budget Amendment

Ms. Tallon informed that the budget amendment is to move the money for the wheel loader purchase from Capital Funds to General Funds.  Mr. Rakowski made motion to approve the budget amendment moving $74,668.11 from Capital Funds to General Funds for the purchase of the wheel loader.  Motion was seconded by Mr. Tray and approved by all.

 

Donated Walkie Talkies

Ms. Tallon wanted to acknowledge the donation of four (4) walkie talkies by Ms. Tami Tray to the Township for use by the road crew.   On behalf of the Township, Mr. Rakowski thanked Ms. Tray for her generosity. 

 

Mr. Rakowski inquired if there was any further business to bring before the Board.  There was none.

 

 

ANNOUNCEMENTS

 

Assisted Recycling:  Friday, February 26, 2016 – 10:00 AM to 2:00 PM

Bookmobile:  Fridays:  February 12 & 26, 2016 - 10:00 AM to 12:00 PM

 

 

 

 

 

 

 

ADJOURNMENT

 

Mr. Rakowski motioned and Mr. Tray seconded the motion to adjourn the regular meeting and convene to the executive session at 7:47 PM.

 

Mr. Rakowski motioned and Mr. Bortz seconded to adjourn the executive session and reconvene the regular meeting at 8:25 PM.

 

Personnel matters were discussed.

 

Mr. Rakowski motioned and Mr. Bortz seconded to adjourn the regular meeting at 8:27 PM.

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