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Board of Supervisors
Thursday, March 10 2016

March 10, 2016

 

 

The regular monthly meeting for March 2016 was called to order by the Vice-Chairman at 7:00 PM.

 

ATTENDING WERE:  Ray Bortz, Vice-Chairman; William Tray, Supervisor; David Allebach, Esquire, Township Solicitor; Norm Ulrich, LTL Consultants, Township Engineer; Rick Sacks, Environmental Engineer; Kevin Murray, Chairman, Parks & Recreation; Dennis Bolognese, Fire Marshall; Tom Davies, Miller Environmental; Steve Heller, Road Foreman; Jackie Tallon, Township Manager; and, Lois Reitnour, Administrative Assistant

 

IN ATTENDANCE:  William Karaffa, UFT Constable; Jonathan Sell, Fagleysville Road; Robert                                       Keenan, Fagleysville Road; Jared and Barbara Landis, Westview Drive; Travis                           Boyer, Big Road

 

 

MINUTES

Mr. Bortz made a motion to approve the February 11, 2016 Board of Supervisors Meeting minutes.  Motion was seconded by Mr. Tray.   

 

Public Comment

Mr. Bortz called for any public comments or additions to the agenda.  There were none.

 

 

Mr. Allebach stated that the Board held their executive session at 6:30 PM to discuss a personnel matter.

 

TREASURER’S REPORT

 

The financial reports submitted include tax collector’s monthly report for March 2016, all funds budget and income report, statement of cash balances, and the customer balance report from the Water/Sewer plant at Perkiomen Crossing Development and the Sewer plant at Ivy Ridge Development.   Mr. Bortz made a motion to accept the Tax Collector’s and Treasurer’s Reports and file for audit.  Mr. Tray seconded the motion.  The cash disbursements report for March was included in the Treasurer’s Report and is posted for public review. 

 

 

BILLS TO BE PAID LIST

 

The list of bill to be paid is posted for public review.  Total payables: $61,660.34; monthly payroll and federal tax $17,809.88; benefits package $3,241.12; Grand total disbursements for the period are $82,711.34.  The list of bills to be paid is included at the end of the minutes.  Mr. Bortz made a motion to approve payment of the bills and to advance to the Treasurer the funds needed to pay any bills or expenditures, to save penalties or accrue interest and payroll, prior to the next Board of Supervisors meeting on April 14, 2016.  Mr. Tray seconded the motion. 

 

 

 

 

 

 

EMERGENCY SERVICES

 

Plymouth Community Ambulance/Lower Frederick Division

Report received from Lower Frederick Division and is posted for public review.  There were twenty-two (22) calls in Upper Frederick; fifteen (15) were for Frederick Living.

 

Harleysville Area EMS/Community Ambulance

Report received from Harleysville/Community Ambulance and posted for review.  There were ten (10) calls for Upper Frederick.

 

Fire Company Report

Mr. Bolognese, Fire Marshall, reported that there were nine (9) calls in the recording period.  Report is posted for public review.  Mr. Bolognese informed the Board that Emergency Management and Fire Police personnel attended an EPZ Training Day course on February 27, 2016 sponsored by Exelon Corporation.  As a result of the training session, information pertaining to the current road barricades used by the Fire Police and Township do not meet the specifications necessary.  Barricades need to be in compliance with National Uniform Traffic Control Devices.  Mr. Karaffa, who attended the training, will provide information to Ms. Tallon regarding the compliance standards. 

 

Mr. Bolognese also informed the Board that ambulance personnel will now have Type 4 Bullet Proof Vests as standard issue for the ambulances. 

 

 

PERKIOMEN CROSSING WATER/SEWER PLANT REPORT

IVY RIDGE SEWER PLANT REPORT

 

Mr. Davies, Miller Environmental, reported that there was one water quality effluent violation for the month of February 2016.  Mr. Davies does not believe there will be a penalty fee for the violation.  All reports have been submitted electronically to the DEP.  Report is posted for public review. 

 

Perkiomen Crossing Waste Water Treatment Plant

Routine operation and maintenance activities were performed during the month of February 2016.

 

Perkiomen Crossing Water Plant

Routine operation and maintenance activities were performed during the month of February 2016. 

 

Ivy Ridge Waste Water Treatment Plant

Routine operation and maintenance activities were performed during the month of February 2016.

February 18 – high flows due to rain/snow melt.

February 25 – high flows due to rain.

 

Mr. Davies expressed concern of the high waste water flows at Ivy Ridge; provided example of flow charts.  There is a concern of the usage of sump pumps into the waste water flows.   Ms. Tallon stated that an educational letter regarding the use of sump pumps was recently sent to the residents of Ivy Ridge.  Efforts continue to educate the Ivy Ridge residents of the impact sump pumps have on the treatment plant, chemical usage and their billing costs.

 

 

 

 

 

PUBLIC WORKS/ROAD REPORT

Steve Heller, Road Foreman, reported on the road damage the recent weather has caused the township’s roads and the efforts the road crew is doing to repair.  Prep work has started for the new salt shed; rental of an excavator for ditch cleaning; and maintenance of equipment during the month.

 

ENVIRONMENTAL ENGINEER’S REPORT

Mr. Rick Sacks, Environmental Engineer, stated that the monthly report was submitted, distributed and is posted for the public to review.  Quotes are being obtained for replacement grinder pumps for Perkiomen Crossing Wastewater Plant; NPDES discharge permit renewals are being prepared; and, Chapter 94 Reports for 2015 have been completed and ready for township review and signature.  Quotes are being obtained for installation of steps at Perkiomen Crossing Water Plant and Ivy Ridge Waste Water Treatment Plant.

 

 

CIVIL ENGINEER’S REPORT

Mr. Ulrich, LTL Consultants, was present.  LTL’s report has been updated, distributed and posted for the public to review.  Benzak/Coleman Subdivision Conditional Use Hearing is scheduled for this evening; Lords & Ladies Salon had a site inspection and there are a few punch list items that need to be addressed.  Also noted were changes made from submitted plans; issue to be discussed with the Township.  Perkiomenville Mennonite Church has completed Phase I.  Final inspection will be scheduled.  The Meadows at Frederick is moving along and LTL is onsite daily.  Camp Laughing Waters Activity Center is moving forward.

 

MS4 progress report for 2015 is due in May 2016.  LTL will compile and submit the report.  Application for the new requirements is due in September 2017.

 

 

BUILDING INSPECTOR’S REPORT

Ms. Tallon reported for Mr. John.  Nine (9) Building Permits; two (2) Use & Occupancy Permits; and, two (2) Special Event permits were issued.   Complete report is posted for the public review.

 

Mr. Bortz inquired as to the timeline for completion of The Meadows at Frederick so the repair of Heimbach Road might be scheduled.  Mr. Ulrich was fairly certain that it would not be 2016 as cottages are built as sold. 

 

 

PLANNING COMMISSION

Mr. Ulrich reported that the Planning Commission meeting was held on February 25, 2016.  Meeting began with the reorganization.  Mr. Buckman was reappointed as Chairman and Mr. O’Donnell was voted in as Vice-Chairman.  Stahl subdivision was discussed. Mr. Buckman made recommendation to the Board of Supervisors that the Stahl Lot Line Adjustment be denied if the Granting of a Time Extension is not received prior to the March 10, 2016 Board of Supervisors meeting.  Signed waiver extension by Mrs. Stahl has been received by the Township. 

 

Mr. Bercek of Bercek and Smith Engineering was in attendance seeking support of the Planning Commission for the Benzak/Coleman Conditional Use application.  Mr. Bercek presented the plan with the most recent revisions that were proposed by LTL’s, Township Planner’s and Montgomery County’s review letters.  Planning Commission made recommendation for support of the Conditional Use application to the Board of Supervisors.  Ms. Tackett, Township Planner, discussed the 2015 Annual Report.  Riparian Corridor Map has been prepared by the Township Planner and is now ready for referencing under the Ordinance. 

 

CPVRPC REPORT

Ms. Tallon informed that there was no February meeting.

 

PARKS & RECREATION BOARD

Mr. Murray reported that the annual Swamp Creek Stomp 5K/10K Run is April 2, 2016.  Mr. Murray requested the closure of Colonial Road, if needed, on April 2, 2016 for the duration of the run.  Mr. Bortz made the motion to close Colonial Road on April 2, 2016 for the Swamp Creek Stomp 5K/10K Run if required.  Motion was seconded by Mr. Tray.  Mr. Murray noted that the PUMA Store, located in King of Prussia, may be providing gift certificates for race winners and also possibly setting up a booth at the run. 

 

Mr. Murray attended a meeting at the Pottstown Health and Wellness Foundation is sponsoring an “On Your Park, Get Set, Go!” contest in July 2016.  There are several different prize categories.  Mr. Murray explained the conditions and categories of the contest.  Prize money does not need to be matched.  Main objective of the contest is to have residents be more engaged and aware of the regional amenities provided by parks.

 

The Parks Board attended the Multi-Park Board Summit hosted by Upper Salford Township.  DCNR Grants for Montgomery County were mentioned and the Swamp Creek Greenway was discussed.

 

 

BUSINESS BEFORE THE BOARD

 

Old Business

Ivy Ridge I & I

Subject was discussed under Sewer Plant report.

 

Fire Company Promissory Note - County Radio Program

Ms. Tallon inquired if there was any update of the use of Grant money to repay promissory note.  Mr. Bolognese reported that there is no definite information available as there may be a pending law suit as to the validity of the required radio update.  Additional will be forwarded as obtained.

 

Agricultural Security Area Application

Mr. Allebach informed that the hearing is scheduled for May 2016.  Agricultural Advisory Board must schedule a meeting by the end of April.

 

Aqua Pennsylvania, Inc.

Ms. Tallon and Ms. Stehman met with the president of Aqua and former director of Superior Water.  Discussion was centered on how Aqua and Upper Frederick Township will be handling delinquent sewer payment customers regarding water shut off.  The Township had an agreement with Superior.  President of Aqua stated that they would honor the same agreement as was with Superior Water.  Some changes will need to be made.  President of Aqua will be attending the May 2016 Board of Supervisors meeting.

 

2015 Audit

Ms. Tallon informed that the Auditor was in last week.  Report is in progress.

 

Zero Turn Mower Purchase

Ms. Tallon informed that five (5) quotes were received for mowers. Quote amounts were read.   Ms. Tallon requested authorization to purchase the Road Foreman’s choice of the Skag 52 inch.  Mr. Bortz made motion authorizing purchase of the Skag 52 inch for the purchase price of $8,119.20.  Motion was seconded by Mr. Tray. 

 

Salt Shed Purchase

Ms. Tallon informed that up to $20,000 was budgeted for the salt shed.  Ms. Tallon read the quotes.  Road Foreman’s purchase of choice is the Big Top 40’ x 40’ shed at a cost of $16,000.  Mr. Bortz made motion authorizing the purchase of the Big Top Salt Shed at a cost of $16,000.  Motion was seconded by Mr. Tray.

 

 

NEW BUSINESS

 

Fisher Road Bridge

Ms. Tallon informed that part of Fisher Road is in New Hanover Township and partial is located in Upper Frederick Township.  A maintenance agreement was put in place many years ago whereas Upper Frederick would maintain Fisher Road and New Hanover Township would maintain Township Line Road.  Following the snow storm and heavy rains of the past month, the bridge on Fisher Road has collapsed.  Temporary repairs have been made allowing for resident of Fisher Road to access his property.  Ms. Tallon is seeking Board authorization as to how to proceed for a permanent repair.  Mr. Bortz read a statement from the agreement, “major repairs, reconstruction or replacements will be mutually done by both townships.”  Ms. Tallon stated that Township Line Road repair was done by both Townships.  History of Fisher Road was and possible repair was discussed. Mr. Bortz made the motion authorizing LTL to prepare a proposal, options and cost estimate for the Fisher Road Bridge repair.  Copy of LTL report will be forwarded to New Hanover Township for sharing of cost.  Motion was seconded by Mr. Tray.

 

 

Mr. Bortz made motion to recess the regular meeting to allow for the 8:00 scheduled Benzak/Coleman Conditional Use Hearing.  Motion was seconded by Mr. Tray.

 

8:00 Conditional Use Hearing:  Benzak Coleman

 

Mr. Bortz made motion to reconvene the regular meeting at 8:30 PM.  Motion was seconded by Mr. Tray.

 

Road Projects 2016

Ms. Tallon informed that several road projects have been budgeted for 2016 most important being Salford Station Road between Faust and Perkiomenville Road.  Mr. Ulrich and Mr. Heller visited the site and determined work to be done.  Mr. Bortz made motion authorizing LTL to move forward with the preparation of the bid packages for Salford Station Road.  Motion was seconded by Mr. Tray. 

 

Mr. Heller also reported on the road bed condition of Yost Road.  Mr. Ulrich detailed work that would need to be accomplished to repair Yost Road.   Mr. Bortz made motion authorizing LTL to prepare plans for the repair of Yost Road project.  Motion was seconded by Mr. Tray.

 

Park Board Appointment

Ms. Tallon introduced Mr. Jonathan Sell.  Mr. Sell has stated his interest in becoming a member of the Parks and Recreation Board.  Mr. Sell has met with the Parks Board and has already become involved with the Swamp Creek Stomp.  Mr. Bortz made motion appointing Mr. Jonathan Sell to the Parks and Recreation Board.  Motion was seconded by Mr. Tray.  The Board thanked Mr. Sell for his commitment.

 

 

 

 

 

Planning Commission Appointment

Ms. Tallon introduced Mr. Robert Keenan.  Mr. Keenan has been involved with the Parks Board for a number of years.  He has expressed his interest in becoming a member of the Planning Commission.  Mr. Bortz made motion to appoint Mr. Robert Keenan to the Planning Commission.  Motion was seconded by Mr. Tray.  The Board thanked Mr. Keenan for his commitment.

 

Planning Commission Annual Report

Ms. Tallon stated that there is a MPC requirement that the Planning Commission keep a record of their work throughout the year.  Copy of the report was given to the Board for their review.

 

Frederick Living Planning Session

Ms. Tallon informed that Frederick Living is having a strategic thinking session on April 29th and has invited township personnel to attend.  Ms. Tallon will be attending to represent the Township.

 

PMRS Retirement Plan

Mr. Allebach informed that the Board adopted the retirement plan last year to be effective this year.  As a result of the Audit, it was found that because the township has a Simple IRA Plan, it is in conflict with the retirement plan.  The issue needs to be corrected.  Township has been in communication with the state agency which gave us the Ordinance to adopt and how to go about correcting.  Mr. Allebach is requesting authorization to prepare an Ordinance, to adopt at the April 14, 2015 Board of Supervisors meeting, which will void the plan for this year and make it effective as of January 1, 2017.  Mr. Bortz made motion authorizing Mr. Allebach to proceed with the preparation of an Ordinance and required advertisement for the PMRS Retirement Plan correction for 2016 to be adopted at the April 14, 2016 Board of Supervisors meeting.  Motion was seconded by Mr. Tray.

 

 

Mr. Allebach stated that the Board would need to make a motion on the Benzak/Coleman Conditional Use Hearing application at this time.  Mr. Bortz made the motion approving the Benzak/Coleman Condition Use application.  Motion was seconded by Mr. Tray.

 

 

Mr. Bortz inquired if there was any further business to bring before the Board.  There was none.

 

 

ANNOUNCEMENTS

 

Assisted Recycling:  Friday, March 25, 2016 – 10:00 AM to 2:00 PM

Bookmobile:  Fridays:  March 11 & 25, 2016 - 10:00 AM to 12:00 PM

Swamp Creek Stomp:  Saturday, April 2, 2016

 

ADJOURNMENT

 

Mr. Bortz motioned and Mr. Tray seconded to adjourn the regular monthly meeting at 8:40 PM.

 

 

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