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Board of Supervisors
Thursday, April 14 2016


The regular monthly meeting for April 2016 was called to order by the Vice-Chairman at 7:00 PM.


ATTENDING WERE:  Ray Bortz, Vice-Chairman; William Tray, Supervisor; David Allebach, Esquire, Township Solicitor; Norm Ulrich, LTL Consultants, Township Engineer; Rick Sacks, Environmental Engineer; Steve Zimmerman, Parks & Recreation; Dennis Bolognese, Fire Marshall; Tom Davies, Miller Environmental; Troy Armstrong, Public Works; Jackie Tallon, Township Manager; and, Lois Reitnour, Administrative Assistant


IN ATTENDANCE:  William Karaffa, UFT Constable; Tammy Tray, Neiffer Road; Roy

                                 Himmelwright, Woodland Road




Mr. Bortz made a motion to approve the March 10, 2016 Board of Supervisors Meeting minutes.  Motion was seconded by Mr. Tray.   


Public Comment

Mr. Bortz called for any public comments or additions to the agenda.  There were none.





The financial reports submitted include tax collector’s monthly report for April 2016, all funds budget and income report, statement of cash balances, and the customer balance report from the Water/Sewer plant at Perkiomen Crossing Development and the Sewer plant at Ivy Ridge Development.   Mr. Bortz made a motion to accept the Tax Collector’s and Treasurer’s Reports and file for audit.  Mr. Tray seconded the motion.  The cash disbursements report for April was included in the Treasurer’s Report and is posted for public review. 





The list of bill to be paid is posted for public review.  Total payables: $109,919.68; monthly payroll and federal tax $7,277.88; benefits package $3,284.26; Grand total disbursements for the period are $120,481.82.  The list of bills to be paid is included at the end of the minutes.  Mr. Bortz made a motion to approve payment of the bills and to advance to the Treasurer the funds needed to pay any bills or expenditures, to save penalties or accrue interest and payroll, prior to the next Board of Supervisors meeting on May 12, 2016.  Mr. Tray seconded the motion. 




Plymouth Community Ambulance/Lower Frederick Division

Report received from Lower Frederick Division and is posted for public review.  There were twenty-three (23) calls in Upper Frederick; seventeen (17) were for Frederick Living.


Harleysville Area EMS/Community Ambulance

Report received from Harleysville/Community Ambulance and posted for review.  There were twelve (12) calls for Upper Frederick Township.


Fire Company Report

Mr. Bolognese, Fire Marshall, reported that there were twelve (12) calls in the recording period.  Report is posted for public review. 


Mr. Bolognese informed that Camp Laughing Waters resides in both Upper Frederick and New Hanover Townships and only has one address for all the buildings located within the area.  Mr. Bolognese has met with Ms. Tallon and Mr. Moyer, Fire Marshall, New Hanover Township, regarding the emergency response situation to Camp Laughing Waters.  Mr. Bolognese stated that county has the camp address listed incorrectly as Colonial Road.  Mr. Bolognese proposes meeting with Mr. Moyer to discuss a viable address for Camp Laughing Waters to give to the county for emergency responders.  Following the meeting with Mr. Moyer, Mr. Bolognese will request a meeting with the township managers of Upper Frederick and New Hanover to obtain approval of suggested address to give to county dispatcher for Camp Laughing Waters.  When called, both Upper Frederick and New Hanover Fire Departments will respond; but only the fire departments.  New Hanover Police Department will respond when contacted.  However, if emergency is in the Upper Frederick portion of the camp, the State Police will be contacted to respond to the situation. 


Fire Company is holding a gun raffle.  Tickets are $10.  Raffle will be held on June 25, 2016.  UFFC Pig Roast is Saturday, October 1, 2016.






Mr. Davies, Miller Environmental, reported that there were no effluent violations for the month of March 2016.  All reports have been submitted electronically to the DEP.  Report is posted for public review. 


Perkiomen Crossing Waste Water Treatment Plant

Routine operation and maintenance activities were performed during the month of March 2016.

PADEP follow-up and inspection walk through on March 1, 2016.


Perkiomen Crossing Water Plant

Routine operation and maintenance activities were performed during the month of March 2016. 


Ivy Ridge Waste Water Treatment Plant

Routine operation and maintenance activities were performed during the month of March 2016.

February 25 – high flows due to rain.




Troy Armstrong reported on the Public Works activity during the month:  ditch cleaning, road patching, mowing of parks and township area, maintenance of Fisher Road, winter equipment cleaned and stored, prepared area for new salt building. 


New zero turn mower works very well.  New salt shed to be delivery on Friday, April 15, 2016.  Street sweeper and orange chairs sold on munic-a-bid.  Gentlemen who purchased the street sweeper expressed interest in the purchase of the wheel loader.  Mr. Allebach informed that there is a process for the sale of major equipment.


Quote being obtained by Steve Heller for the rental of a street sweeper.



Mr. Rick Sacks, Environmental Engineer, stated that the monthly report was submitted, distributed and is posted for the public to review.  Chapter 94 Reports have been submitted to DEP.  NPDES discharge permit renewals are being prepared.  Mr. Sacks requested Board approval to purchase a new enhanced solid settling chemical polymer pilot test kit for the waste water treatment plants.  A jar sample test was conducted and the new chemical looked promising.  Trial test would be conducted by the chemical company with Mr. Davies and Mr. Sacks present during testing.  Total cost would be estimated at $700.  Mr. Bortz made motion authorizing Mr. Sacks to purchase the test kit chemicals for the waste water treatment plants.  Motion was seconded by Mr. Tray.



Mr. Ulrich, LTL Consultants, was present.  LTL’s report has been updated, distributed and posted for the public to review. 


Scioto Village Subdivision expires May 12, 2016; Time Extension Wavier has been sent.  Stahl Minor Subdivision – Lot Line Change has had no activity.  Benzak/Coleman Subdivision Conditional Use Application received approval by the Board of Supervisors.  Lords & Ladies Salon has not addressed the punch list items from the site inspection.  Board authorized Mr. Allebach to move forward with a letter requesting completion of the punch list items.  Perkiomenville Mennonite Church has completed Phase I and has made a request for an escrow release.  The Meadows at Frederick is moving along and LTL is onsite daily.  Camp Laughing Waters Activity Center is complete with minor cleanup. 


Mr. Bortz inquired what the earth disturbance requirement is before needed a Grading/Stormwater Permit and could the footage be increased.  Mr. Ulrich informed that the MCCD (Montgomery County Conservation District) has regulations that require an E & S Plan for any earth disturbance activity of 5,000 square feet or more.  A plan needs to be available on site and upon request. Mr. Allebach noted that we cannot go contrary to county.  Short discussion continued on additional footage. 



Ms. Tallon reported for Mr. John.  Six (6) Building Permits; two (2) Use & Occupancy Permits; and, one (1) Special Event permits were issued.   Complete report is posted for the public review.



Nothing scheduled at this time.



Mr. Ulrich reported that the Planning Commission meeting for March 2016 was cancelled.



Ms. Tallon informed that the Central Perkiomen Valley Regional Planning Commission meeting was held on March 21, 2016.  Natural Lands Trust did a presentation on the stewardship process.  Update on the bridge closures:  Graterford Road Bridge is expected to be open April 22, 2016; Route 73 Skippack Bridge closing April 25, 2016 and is expected to be a 6 month project.







Mr. Zimmerman stated that on April 2, 2016 the Swamp Creek Stomp 5K/10K was held at Wayland Park.  Park Board wishes to thank the office staff, road crew, Fire Company, Plymouth Community Ambulance and volunteers for all the work they put forth.  There were 203 participants.  Chip timing through Second Wind this year was a great success.  Tree planting at Speelhoffer Park is scheduled for April 21st.  Flea Market and Craft Sales is scheduled for June 4th.  More information will follow. 




Old Business

Agricultural Security Area Application

Mr. Allebach informed that the hearing is scheduled for May12, 2016.  Reports have been received from the Planning Commission and Agricultural Advisory Board.


Ivy Ridge I & I – Sump Pump Inspection

Mr. Allebach suggested meeting with Zoning Officer to develop a schedule for in home inspection. Mr. Bortz inquired if the road crew could do the in home inspections leaving the Zoning Officer free for other duties.  Short discussion followed. Current Ordinance states penalty of $50 with an additional $25/quarter for non-compliance.  Board discussed changing Ordinance to increase penalty.  Mr. Bortz made the motion for Mr. Allebach to change the current Ordinance to increase the surcharge penalty from $50 to $100 with the increasing penalty for non-compliance to $25/per quarter.  Motion was seconded by Mr. Tray.  Mr. Allebach will develop a letter to send out to the residents regarding the inspections.  Mr. Sacks recommended scheduling the inspections in early spring when most of the sump pump activity would occur. 


Fisher Road Bridge

Mr. Ulrich prepared three (3) options and cost estimates for repair of the Fisher Road Bridge to present to the Board.  Options were discussed at length.  Mr. Ulrich prepared the information with the understanding that Upper Frederick Township’s intention to exercise an agreement with New Hanover Township and present options and cost for the bridge repair.  Mr. Allebach questioned if an easement agreement will be required.  Mr. Ulrich responded “yes.”  Mr. Tray inquired about load capacity for emergency vehicles.  Mr. Ulrich assured that the bridge would be Penndot specs.  Recommendation was made for Ms. Tallon to contact New Hanover Township and schedule a meeting to discuss the Fisher Road Bridge repair.  Copy of agreement, cost options prepared by LTL and photos of existing conditions will be sent to New Hanover Township in advance of scheduled meeting. 


Salford Station Road Project

Mr. Ulrich stated that LTL has the draft bid spec documents ready to go and have the notice to bidders to the Township by April 20, 2016 ready for advertising with bid opening scheduled for the May 12, 2016, Board of Supervisors meeting.  Work schedule being prepared for end of June following summer closure of schools.  Mr. Ulrich informed that following inspection of Salford Station Road it was noted that there is a drainage problem at 3251 Salford Station Road.   Issue was discussed with the property owner and it was determined that work could be done to alleviate the problem; however, an easement from the neighboring property will be required.  Mr. Allebach will be moving forward with the easement agreements necessary.


Yost Road Project

Mr. Ulrich stated that half of the travel lane on Yost Road along the Buckman property is gone.  Road has been inspected, calculations for swale have been run, trees have been marked for removal, Mr. Allebach is working on the cord wood agreements and temporary grading easements.  Mr. Ulrich has met on several occasions with the Road Foreman to discuss repair procedures. 


2015 Audit

Ms. Tallon informed that the Audit report has been filed with the DCED as required.  Completed report will be available for Board review next month.


Aqua Pennsylvania, Inc.

President of Aqua will be attending the May 12, 2016 Board of Supervisors meeting.





Perkiomenville Mennonite Church Escrow Release

Ms. Tallon stated that Phase I of the Perkiomenville Mennonite Church Land Development has been completed and the church has requested a release of $27,146.88 from their construction escrow.  LTL’s review letter approved the release of escrow.  However, LTL recommendation was for the release of $45,219.39.  Mr. Ulrich stated that the reason for the difference represents the administration, inspection and contingencies that are held until the end of the job to protect the Township.  Mr. Allebach questioned if this was closing out the project.  Mr. Ulrich explained that a preliminary approval was received on the entire plan.  However, each Phase of the Land Development will be presented and escrowed as they move forward.  Mr. Bortz made motion to approve the release of $45,219.39 from Perkiomenville Mennonite Church, Phase I, construction escrow.  Motion was seconded by Mr. Tray.  


PMRS Ordinance Recind

Mr. Allebach and Township Treasurer are still waiting for information. 


Resolution No. 2016-06 – Approving Applying for Assistance for Snow Event

Ms. Tallon stated that this Resolution authorizes Township Manager, Ms. Tallon, to execute for and on behalf of Upper Frederick Township for the purpose of obtaining the financial assistance that FEMA is allowing municipalities to apply for the January major snow event.  Mr. Bortz made motion to approve Resolution No. 2016-06 – Approve Applying for Assistance for Snow Event.  Motion was seconded by Mr. Tray.


Resolution No. 2016-07 – Approve Update of Emergency Operations Plan

Ms. Tallon informed that the plan has been updated; however, the new supervisor’s signatures need to be on the current plan.  Mr. Bortz made motion to approve Resolution No. 2016-07 – Approve Update of Emergency Operations Plan.  Motion was seconded by Mr. Tray.


Ordinance Establishing Regulations for the Fire Company Allowing Charge Backs for Services

 Mr. Allebach requested authorization to prepare the Ordinance.  Ms. Tallon stated that the Ordinance was discussed at the April 7, 2016, Board of Supervisors Preagenda meeting.  Mr. Bortz made the motion authorizing Mr. Allebach to prepare an Ordinance to allow Upper Frederick Fire Company to charge back services.  Motion was seconded by Mr. Tray.


Chimney/Roof Repair Quotes

Ms. Tallon provided three (3) quotes to the Board for the repair of the Township building chimney/roof repair:  Quote 1 – Just Chimney’s $5,248.75 which includes a liner; Quote 2 – Antrim $6,500 to $7,000; and, Quote 3 – Niantic $4,227 which does not include a liner.  Mr. Bortz requested putting decision on hold until he had time to review the quotes. 


Representative Marcy Toepel – Open House

Ms. Tallon informed that Representative Toepel will be attending the May 12, 2016, Board of Supervisors meeting to meet with the Supervisors and of course any residents that will be attending the meeting to answer questions or concerns they may have.

Memorial Day – Roll of Honor Dedication

Ms. Tallon is working on the dedication ceremony and will get back to the Board with information.





Assisted Recycling:  Friday, April 29, 2016 – 10:00 AM to 2:00 PM

Bookmobile:  Fridays:  April 22 & May 6, 2016 - 10:00 AM to 12:00 PM


Mr. Bortz inquired if there was any further business to bring before the Board. 


Mr. Roy Himmelwright of 1633 Woodland Road inquired if a permit was granted within the past two (2) weeks for a gun range in the township at the corner of Becker and Woodland Roads or allow for the burning of tires.  Mr. Bortz stated that he was unaware of any permits.  Ms. Tallon obtained additional information and stated that the Township would look into the matter.  Mr. Himmelwright thanked the Board.




Mr. Bortz motioned and Mr. Tray seconded the motion to adjourn the regular meeting and convene to the executive session at 8:25 PM.


Mr. Bortz motioned and Mr. Tray seconded to adjourn the executive session and reconvene the regular meeting at 8:48 PM.


Personnel matters were discussed.


Mr. Bortz motioned and Mr. Tray seconded to adjourn the regular meeting at 8:49 PM.

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