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Board of Supervisors Pre-Agenda
Thursday, April 07 2016


April 7, 2016



The April 2016 Preagenda Meeting, of the Upper Frederick Township Board of Supervisors, was called to order by the Vice-Chairman at 7:05 PM. 


Attending Were:  Ray Bortz, Vice-Chairman; William Tray, Supervisor; Jackie Tallon, Township                                    Manager; and, Lois Reitnour, Administrative Assistant



Approval of Minutes

Mr. Bortz made the motion to approve the February 4, 2016, Board of Supervisors Preagenda Meeting minutes.  Motion was seconded by Mr. Tray. 





Agricultural Security Area Application

Ms. Tallon stated that the hearing for the Agricultural Security application is scheduled for the May 12, 2016 Board of Supervisors meeting.  The Agricultural Advisory Committee and the Planning Commission have no issue with the application. 


Ivy Ridge I & I - Inspection for Sump Pumps

Ms. Tallon presented an E-mail received from Mr. Allebach regarding the issue of sump pump inspections.  Discussion will be continued at the regularly scheduled April 14, 2016, Board of Supervisors meeting.


Superior Water Company/Aqua Pennsylvania, Inc.

Ms. Tallon stated that the president of Aqua is scheduled to attend the May 12, 2016, Board of Supervisors meeting.


2015 Audit

Township is still waiting for the final report.


Fisher Road Bridge

Ms. Tallon informed that Mr. Ulrich, Township Engineer, and Steve Heller, Road Foreman, did a site visit.  Mr. Ulrich is preparing three (3) repair options to present to the Board at the April 14, 2016, Board of Supervisors meeting.  Mr. Bortz inquired if New Hanover Township has been contacted regarding the repair of Fisher Road Bridge.  Ms. Tallon stated that no recent contact has been made regarding Fisher Road.  When a cost estimate is prepared to present, New Hanover Township will be contacted. 


Salford Station Road Project

Ms. Tallon informed that Township Engineer will have bid documents ready next week to be presented to the Board of Supervisors.


Yost Road Project

Ms. Tallon stated that Township Engineer and Road Foreman inspected Yost Road.  Yost Road is collapsing in certain areas.  Temporary grading easements need to be obtained from property owners. 




Perkiomenville Mennonite Church Escrow Release Request

Ms. Tallon stated that a request for escrow release has been received by the Township.  Construction is complete and inspected on Phase I.  Written report from LTL has not been received but verbal confirmation was given by Township Engineer.  Approval for release of escrow is scheduled for the April 14, 2016, Board of Supervisors meeting.


PMRS Ordinance Rescind

Mr. Allebach has prepared a rescind order for the Ordinance and will be presented at the April 14, 2016 Board of Supervisors meeting.  There was an issue with the retirement program and adopted Ordinance needs to be rescinded.


Resolution No. 2016-06 – Approve Applying for Assistance for Snow Event

When an emergency event occurs, PEMA and FEMA allow municipalities to apply for reimbursement of costs.  Application for reimbursement must be made in resolution format and approved by the Board of Supervisors.  Resolution will be ready for adoption at the April 14, 2016, Board of Supervisors meeting.


Resolution No. 2016-07 – Approve Update of Emergency Operations Plan

Ms. Talon informed that the County requires that the Emergency Management Plan be reviewed and updated every two (2) years.  However, with a newly elected supervisor, Resolution needs to be updated with new signatures.  Resolution will be ready for signatures at the April 14, 2016, Board of Supervisors meeting. 


Memorial Day:  Roll of Honor Dedication

Ms. Tallon is requesting information from the Board as to the type of ceremony they wish to have on Memorial Day to dedicate the Roll of Honor with the newly installed plaques.  Board authorized Ms. Tallon to contact Mr. Frederick for assistance.


Roof Repair

Ms. Tallon informed that the roof around the chimney area and chimney of the Township building need repair.  Quotes for repair are being obtained.


Marcy Toepel

Representative Toepel requested being placed on the agenda for the May 12, 2016, Board of Supervisors meeting.  Representative will be doing her yearly municipality visits.



Mr. Tray brought up the Fire Company’s request to research and possibly adopt a Resolution for recovery of costs when the Fire Company is called out to a major vehicle rescue or house fire.  The question is whether these costs can be submitted to the owner’s insurance company.   Ms. Tallon will contact Mr. Allebach.


Mr. Bortz inquired if there were any additional issues to discuss.  There were none.





Mr. Bortz made the motion and Mr. Tray seconded the motion to adjourn the regular meeting and convene to the executive session at 7:25 PM.





Mr. Bortz motioned and Mr. Tray seconded to adjourn the executive session and reconvene the regular meeting at 7:30 PM.


Personnel issues were discussed.


Mr. Bortz motioned and Mr. Tray seconded to adjourn the regular meeting at 7:31 PM.

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Township Building, 3205 Big Road, Obelisk, PA 19492
Mailing Address: P.O. Box 597, Frederick, PA 19435-0597
Phone: (610) 754-6436, Fax: (610) 754-6828

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