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Board of Supervisors
Thursday, May 12 2016

The regular monthly meeting for May 2016 was called to order by the Chairman at 7:00 PM.

 

ATTENDING WERE:  Scott Rakowski, Chairman; Ray Bortz, Vice-Chairman; William Tray, Supervisor; David Allebach, Esquire, Township Solicitor; Norm Ulrich, LTL Consultants, Township Engineer; Rick Sacks, Environmental Engineer; Jon Sell, Parks & Recreation; Dennis Bolognese, Fire Marshall; Tom Davies, Miller Environmental; Troy Armstrong, Public Works; Jackie Tallon, Township Manager; and, Lois Reitnour, Administrative Assistant

 

IN ATTENDANCE:  Mr. Steve Tagert, Aqua Pennsylvania; Representative Marcy Toepel; Bill                                             Bushnell, Assistant to Representative Toepel; Ms. Ellen Kenney, Little Road;                          Les Benzak and Carolyn Coleman, Sweisford Road; and Travis Boyer, Big                                       Road; George Spotts, Goschenhoppen Historians

 

 

MINUTES

Mr. Bortz made a motion to approve the April 14, 2016 Board of Supervisors Meeting minutes.  Motion was seconded by Mr. Tray.   

 

Public Comment

Mr. Rakowski called for any public comments or additions to the agenda.  There were none.

 

Bid Opening – Salford Station Road (West) Project

Mr. Rakowski stated that bid opening for the Salford Station Road (West) Resurfacing Project would commence and turned over the meeting to Mr. Ulrich.  Packages were opened:

 

            Bid #1 – Blooming Glen Contractors                           - $34,782.00

            Bid #2 – Schlouch, Inc.                                               - $28,488.40

            Bid #3 – Bracalente Construction, Inc.                        - $36,024.00

            Bid #4 – Construction Market Data Group                  - No Bid Received

            Bid #5 – Gorecon, Inc.                                    - $38,000.00

            Bid #6 – Charlestown Paving & Excavating                - $36,906.00

            Bid #7 – Reid Paving Contracting                               - $39,935.00

            Bid #8 – John A DiRocco General Contractors, Inc. - $29,223.25

 

Mr. Ulrich stated that the low bid was received by Schlouch, Inc. of $28,488.40 and the second lowest bid was John A DiRocco General Contractors, Inc. of $29,223.25.  Bids were turned over to the Township Solicitor for his review of the bonds.  Mr. Rakowski made motion to have LTL review the bids received during the meeting and allow LTL to issue the apparent low bidder notification letter provided the low bid is both responsible and responsive.  Motion was seconded by Mr. Bortz and approved by all.

 

Mr. Rakowski made motion to allow LTL to issue the notice to proceed for the project provided that the apparent low bidder notification letter is received and the information returned is correct.  Motion was seconded by Mr. Bortz and approved by all.

 

Mr. Rakowski continued with the regularly scheduled meeting awaiting the Solicitor’s review.

 

State Representative Marcy Toepel

Mr. Rakowski presented Representative Toepel. 

 

Representative Toepel thanked Mr. Rakowski and was introduced to the supervisors.  Representative Toepel thanked the Board for allowing her to speak at tonight’s meeting.  She informed of her office location in Gilbertsville next to the District Court and to please feel free to stop in for assistance on any state matter.  Representative Toepel thanked everyone attending.

Mr. Rakowski thanked Representative Toepel and continued with the meeting.

 

 

TREASURER’S REPORT

 

The financial reports submitted include tax collector’s monthly report for May 2016, all funds budget and income report, statement of cash balances, and the customer balance report from the Water/Sewer plant at Perkiomen Crossing Development and the Sewer plant at Ivy Ridge Development.   Mr. Rakowski made a motion to accept the Tax Collector’s and Treasurer’s Reports as presented and file for audit.  Mr. Bortz seconded the motion and was approved by all.  The cash disbursements report for May was included in the Treasurer’s Report and is posted for public review. 

 

BILLS TO BE PAID LIST

 

The list of bill to be paid is posted for public review.  Total payables: $77,337.41; monthly payroll and federal tax $9,916.43; benefits package $2,851.97; Grand total disbursements for the period are $90,105.81.  The list of bills to be paid is included at the end of the minutes.  Mr. Rakowski made a motion to approve payment of the bills and to advance to the Treasurer the funds needed to pay any bills or expenditures, to save penalties or accrue interest and payroll, prior to the next Board of Supervisors meeting on June 9, 2016.  Mr. Bortz seconded the motion and was approved by all. 

 

 

Mr. Allebach advised that he finished his review of the bid packages.  Mr. Ulrich informed that the apparent low bidder, Schlouch, Inc., bid package appears to be in order.  Second low bid, John A DiRocco General Contractors, Inc., bid package also appears to be in order.  Mr. Ulrich’s recommendation is to proceed with the bids.

 

 

EMERGENCY SERVICES

 

Plymouth Community Ambulance/Lower Frederick Division

Report received from Lower Frederick Division and is posted for public review.  There were twelve (12) calls in Upper Frederick Township; eight (8) were for Frederick Living.

 

Harleysville Area EMS/Community Ambulance

Report received from Harleysville/Community Ambulance and posted for review.  There were four (4) calls for Upper Frederick Township.

 

Fire Company Report

Mr. Bolognese, Fire Marshall, reported that there were six (6) calls in the recording period.  Report is posted for public review. 

 

 

 

 

 

PERKIOMEN CROSSING WATER/SEWER PLANT REPORT

IVY RIDGE SEWER PLANT REPORT

 

Mr. Davies, Miller Environmental, reported that there were no effluent violations for the month of April 2016.  All reports have been submitted electronically to the DEP.  Report is posted for public review. 

 

Perkiomen Crossing Waste Water Treatment Plant

Routine operation and maintenance activities were performed during the month of April 2016.

April 3 – high flows due to rain.

 

Perkiomen Crossing Water Plant

Routine operation and maintenance activities were performed during the month of April 2016. 

Responded to township request to check for “dirty” water on April 25, 2016.  No problems found.

 

Ivy Ridge Waste Water Treatment Plant

Routine operation and maintenance activities were performed during the month of April 2016.

 

 

PUBLIC WORKS/ROAD REPORT

Troy Armstrong reported on the Public Works activity during the month:  base repair work on Salford Station Road, Clover Lane and Rockhill Road; started ditch clean out on Yost, Gottshalk and Sweisford Roads; started road mowing; line striping on Hauck, Becker Goezel and Faust Roads; dug holes for the new trees at Speelhoffer Park; and, did patch work on Fisher Lane.  Road crew started cleaning out storm drains with the assistance of the fire company’s engine. The Road Crew would like to thank the Fire Company.

 

Repairs are needed on the John Deere 2755, road mower needs new bearings and belts; and, hydraulic lines on the backhoe rusted out.  Lines on the backhoe are under warranty and will be repaired free of charge.

 

ENVIRONMENTAL ENGINEER’S REPORT

Mr. Rick Sacks, Environmental Engineer, stated that the monthly report was submitted, distributed and is posted for the public to review.  The plants are running well thanks to Mr. Davies routine checks.  Material for the trial tests for the new enhanced solid settling chemical polymer will be received next week.

 

CIVIL ENGINEER’S REPORT

Mr. Ulrich, LTL Consultants, was present.  LTL’s report has been updated, distributed and posted for the public to review. 

 

Lords & Ladies Salon completion of the punch list items is moving along.  The Meadows at Frederick is moving along.  They have done a good deal of paving and LTL is onsite daily. 

 

BUILDING INSPECTOR’S REPORT

Ms. Tallon reported for Mr. John.  Seven (7) Building Permits; six (6) Use & Occupancy Permits; and, no Special Event permits were issued.   Complete report is posted for the public review.

 

 

 

ZONING HEARING BOARD

Zoning Hearing is scheduled for May 17, 2016 – Red Hill Christian School.  Ms. Tallon informed that Red Hill Christian School is a tenant of the Perkiomenville Mennonite Church and are seeking relief for an additional signage.

 

A Zoning Hearing Application was received for a property located on Gottshalk Road.  Copy of the application was forwarded to the Board for their review.  Short discussion followed.  Board has no opposition and will rely on the Zoning Hearing Board Decision.

 

PLANNING COMMISSION

Mr. Ulrich reported that the Planning Commission held their meeting on April 29, 2016.  Benzak/Coleman Minor Subdivision was represented by Mr. Thomas Smith of Bercek and Smith Engineering.  Multiple waivers were discussed.  The Planning Commission recommended conditional final approval of the plan with an additional recommendation for the granting of the waivers.  Stahl Lot Line Change has had no movement.  Scioto Village Subdivision was briefly discussed.  Agricultural Security Area application for the Kenney property was discussed and Commission made motion to recommend approval.

 

CPVRPC REPORT

Ms. Tallon informed that the Central Perkiomen Valley Regional Planning Commission meeting was held on March 21, 2016.  There was no April meeting since the CPVRPC are now meeting every other month.  Land stewardship assessments were discussed and assessment will include Wayland Park in 2017.  Update on current bridge work and traffic litigation. 

 

PARKS & RECREATION BOARD

Mr. Jon Sell informed that the twelve (12) bare root trees were planted in Speelhoffer Park on April 21, 2016.  Next step is a conference call with the DCNR.  Parks and Recreation is participating in a program call “On Your Park, Get Set, Go” with the kickoff with a nature walk and movie night in Wayland Park in July.  Flea Market and Craft Sale is scheduled for June 4th and Community Day September 24, 2016.   

 

BUSINESS BEFORE THE BOARD

 

Old Business

Ivy Ridge I & I – Sump Pump Inspection

Mr. Allebach reviewed the current Township Ordinance allowing for a $50 surcharge for failure to schedule a sewer inspection and an increase of $25 per each additional quarter that inspection or required repairs are not completed.  The updated amended Ordinance will change the initial surcharge to $100.  Camera and possible other options were discussed. 

 

Mr. Rakowski made motion to adjourn the regularly monthly meeting of the Board of Supervisors for the scheduled 7:30 Hearing for the Kenney Agricultural Security Area.  Motion was seconded by Mr. Bortz and approved by all.

 

7:30 Hearing:  Agricultural Security Area – Kenney

 

Mr. Allebach stated that this is a required hearing for an Agricultural Security application of Ellen Jane Kenney and Dianne Kenney, a property in Lower Frederick consisting of 4.08 acres located at 46 Little Road in Zieglerville, PA.  Because the property is located in Lower Frederick, Upper Frederick needed to obtain approval from Lower Frederick Board of Supervisors to include the property into our Agricultural Security Area.  Approval was received.  The County has given their approval.  Property has been recommended for inclusion by both the Agricultural Security Advisory Committee and Planning Commission of the Township.  The property has met the required criteria.  The Board hearing is for input for questions regarding the application. Mr. Allebach stated that the hearing has been advertised and inquired if there were any questions regarding the application.  Hearing none, Mr. Allebach brought the hearing to a conclusion.

 

Mrs. Kenney, in attendance, gave a brief history of her equestrian background and history of her property on Little Road. 

 

Mr. Rakowski made motion to close the hearing and reconvene the regular monthly Board of Supervisors meeting.  Motion was seconded by Mr. Bortz and approved by all.

 

Resolution No. 2016-08 – Approve Kenney Agricultural Security Area

Mr. Rakowski made the motion to adopt Resolution No. 2016-08 - accepting the Ellen Jane Kenney tract into the Agricultural Security Area of Upper Frederick Township.  Motion was seconded by Mr. Bortz and was approved by all.

 

Ordinance No. 2016-04 – Amend Chapter 210, Sewers & Sewage Disposal:  Increase Surcharge for Refusal to Permit an Inspection

Mr. Allebach stated that that the Ordinance has been advertised for adoption.  Mr. Rakowski made the motion to adopt Ordinance No. 2016-04 – Amending Chapter 210 – Sewers and Sewage Disposal – increasing surcharge for refusal to permit an inspection.  Motion was seconded by Mr. Bortz and approved by all.

 

Ordinance No. 2016-05 – Emergency Services Cost Reimbursement

Mr. Allebach stated that this Ordinance permits the Fire Company to charge back to the insurance companies for costs incurred.  Ordinance has been advertised for adoption.  Mr. Rakowski made motion to adopt Ordinance No. 2016-05 – Emergency Services Cost reimbursement.  Motion was seconded by Mr. Bortz and approved by all.

 

Salford Station Road Project

Bid Award – Mr. Ulrich noted that if for some reason the low bid of $28,488.40 does not quality, the next lowest bid of $29,223.25 will be considered.  Mr. Rakowski made the motion to allow LTL to progress if the low bid is not satisfactory to their review, the next lowest bid not to exceed $30,000 be reviewed.  Motion was seconded by Mr. Bortz and approved by all. 

 

Ms. Tallon stated that a Construction Easement Agreement has been signed by the managing member of The Hidden Creek Stock Farm located on Salford Station Road that needs swale work done.  Mr. Rakowski made motion to approve the Construction Drainage Easement Agreement as present for The Hidden Creek Stock Farm.  Motion was seconded by Mr. Bortz and approved by all.

 

Yost Road Project – Execute Easement Agreements

Ms. Tallon informed that the Township has two (2) Easement Agreements for the ditch and swale work along Yost Road.  Both property owners have agreed and signed the agreements.

 

Richard and Gayle Buckman – Mr. Bortz made motion to execute the Construction and Drainage Easement Agreement for Richard and Gayle Buckman located at 2817 Yost Road.  Motion was seconded by Mr. Tray and approved by all.

 

Theodore, Jr. and Deborah Wills – Mr. Rakowski made motion to execute the Construction and Drainage Easement Agreement for Theodore, Jr. and Deborah Wills located at 2777 Yost Road.  Motion was seconded by Mr. Bortz and approved by all.

 

 

Ms. Tallon advised that the Cord Agreements have also been signed by both property owners.

 

Fisher Road Bridge Project

Ms. Tallon informed that she had been attempting to contact Mr. Tobias, Township Manager, New Hanover Township.  Mr. Ulrich noted that we do need a Cord Wood Agreement for Fisher Road if the project moves forward. 

 

History of Fisher Road was discussed and the agreement that was signed between Upper Frederick Township and New Hanover Township.  Board recommended further research.

 

PMRS Ordinance Rescind

Mr. Allebach is waiting for information recommending changes to the Ordinance. 

 

2015 Audit

Ms. Tallon provided the Board members with a copy of the Audit Report for their review.  Finding no issues, Mr. Rakowski made motion to accept the Auditor’s Report as presented.  Motion was seconded by Mr. Bortz and approved by all.

 

Aqua Pennsylvania, Inc.

Ms. Tallon introduced Mr. Tagert of Aqua Pennsylvania and informed that Aqua Pennsylvania took over Superior Water which supplies the water for the Ivy Ridge Development.  Mr. Tagert informed that Aqua Pennsylvania purchased Superior Water on January 1, 2016.  They are 130 years old; Corporate Offices are located in Bryn Mawr and provided background information.  Following a short question and answer period, Mr. Rakowski thanked Mr. Tagert for attending and Mr. Tagert existed the meeting.

 

NEW BUSINESS

 

Resolution No. 2016-09 – Approving Benzak/Coleman Minor Subdivision

Mr. Allebach informed that Resolution No. 2016-09 approves the Benzak/Coleman Minor Subdivision and the waivers that were recommended by the Planning Commission.  Mr. Allebach reviewed the waivers.  Mr. Rakowski made motion to adopt Resolution No. 2016-09 – approving Benzak/Coleman Minor Subdivision.  Motion was seconded by Mr. Tray and approved by all.

 

Goschenhoppen Historians

Mr. Spotts, on behalf of the Goschenhoppen Historians Spring Frolic, June 5, 2016, is requesting the use of the Fire Police on Sunday, June 5, 2016 from 1:00 to 5:00 for safety purposes.  Mr. Rakowski made motion to approve the use of Fire Police on June 5, 2015 for the Goschenhoppen Historians Spring Frolic.  In addition, Mr. Spotts is requesting the closure of Colonial Road for their annual Folk Festival.  The closure would begin Thursday, August 11, 2016 at 12:00 noon until Sunday, August 14, 2016 at 5:00 pm.  Mr. Rakowski motioned for the closure of Colonial Road on Thursday, August 11, 2016 at 12:00 noon until Sunday, August 14, 2016 at 5:00 pm for the Goschenhoppen Folk Festival.  Motion was seconded by Mr. Tray and approved by all.

 

 

ANNOUNCEMENTS

 

Memorial Day Flag Raising & Roll of Honor Rededication, Monday, May 30th – 10:00 AM

UFT Flea Market, Saturday, June 4, 2016 – 7:30 AM – 12:00

Assisted Recycling:  Friday, May 27, 2016 – 10:00 AM to 2:00 PM

Bookmobile:  Fridays:  May 20 & June 3, 2016 - 10:00 AM to 12:00 PM

 

Mr. Rakowski inquired if there was any further business to bring before the Board.  There was none.

 

 

ADJOURNMENT

 

Mr. Rakowski motioned and Mr. Tray seconded the motion to adjourn the regular meeting and convene to the executive session at 8:05 PM.

 

Mr. Rakowski motioned and Mr. Tray seconded to adjourn the executive session and reconvene the regular meeting at 8:22 PM. 

 

Personnel issues were discussed.

 

Mr. Rakowski motioned and Mr. Tray seconded to adjourn the regular meeting at 8:23 PM.

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