Board of Supervisors Pre-Agenda
Thursday, May 05 2016
The May 2016 Preagenda Meeting, of the Upper Frederick Township Board of Supervisors, was called to order by the Chairman at 7:05 PM.
Attending Were: Scott Rakowski, Chairman; Ray Bortz, Vice-Chairman; William Tray, Supervisor; Jackie Tallon, Township Manager; and, Lois Reitnour, Administrative Assistant
Approval of Minutes
Mr. Bortz made the motion to approve the April 7, 2016, Board of Supervisors Preagenda Meeting minutes. Motion was seconded by Mr. Tray.
Resolution No. 2016-08 – Approve Kenney Agricultural Security Area Application
Ms. Tallon stated that the hearing for the Agricultural Security application is scheduled for the May 12, 2016 Board of Supervisors meeting. The Agricultural Advisory Committee and the Planning Commission reviewed the application and have recommended approval.
Ivy Ridge I & I - Inspection for Sump Pumps
E-mail submitted by the Zoning Officer, Mark John, regarding the residential inspection for sump pumps versus camera inspection was discussed. Issue will be discussed further with Mr. Allebach.
Ordinance No. 2016-04 – Amend Chapter 210 – Sewers & Sewage Disposal
Mr. Allebach has prepared Ordinance No. 2016-04 which Amends Chapter 210 to increase the surcharge for refusal to permit an inspection. Ordinance will be ready for adoption at the May 12, 2016, Board of Supervisors meeting.
Salford Station Road Project
Ms. Tallon stated that the bid opening is scheduled for the May 12, 2016, Board of Supervisors meeting. Easement agreement for Hidden Creek Farms, 3237 Salford Station Road, can be executed at the May 12, 2016, Board of Supervisors meeting.
Yost Road Project
Ms. Tallon informed that the project will involve taking some trees down and swale work that will traverse two residential properties. Signed easement agreements and Cord Wood agreements have been received from Mr. & Mrs. Buckman and Mr. & Mrs. Wills. Quotes for tree removal are being obtained.
Fisher Road Bridge Project
Ms. Tallon is in the process of coordinating a meeting with New Hanover’s Township Manager, Kevin Tobias, to discuss the project.
PMRS Rescind Ordinance
Ms. Tallon informed that Mr. Allebach stated that he has not received any information from the attorney for the PMRS. Ms. Tallon requested Ms. O’Donnell, Township Treasurer, to contact said attorney and e-mail information to Mr. Allebach. Mr. Allebach is hoping to obtain updated information to present at the May 12, 2016, Board of Supervisors meeting.
Ms. Tallon informed that the audit reports have been received and will be ready for the May 12, 2016, Board of Supervisors meeting.
Ordinance No. 2016-05 – Emergency Services Cost Reimbursement
Ms. Tallon informed that Ordinance No. 2016-05 will be ready for adoption at the May 12, 2016, regularly scheduled Board of Supervisors meeting. Ordinance allows the Fire Department and Emergency Services to recover costs for supplies or equipment breakage through the property owner’s insurance company.
Roof Repair Quotes
Mr. Bortz reviewed quotes received for the Township Building’s roof repair and submitted a quote from Matt Christman Stucco, Inc. for $980. Mr. Rakowski made motion to approve Matt Christman Stucco, Inc. repair the roof and chimney for a cost not to exceed $1,000. Motion was seconded by Mr. Tray and approved by all. NOTE: Mr. Tray expressed his concern in awarding the bid for the repair to Matt Christman Stucco, Inc. In order to expedite the repair, Mr. Tray seconded the motion due to Mr. Bortz having obtained the quote and abstained from the vote.
Memorial Day: Roll of Honor Dedication
Ms. Tallon stated that there will be a ceremony on May 30, 2016 at 10:00 AM for a flag raising and a rededication of the Roll of Honor monument. E-mail invitation will be sent to dignitaries and Township personnel.
Aqua Pennsylvania, Inc.
President of Aqua will be attending the May 12, 2016 Board of Supervisors meeting.
Ms. Tallon informed that Representative Toepel will be attending the May 12, 2016, Board of Supervisors meeting to meet with the Supervisors and of course any constituents that will be attending the meeting to answer questions or concerns they may have. Representative Toepel will not be attending the May 30th Memorial Day service. Mr. Rakowski made the recommendation to move Representative Toepel up on the Board of Supervisor’s agenda prior to the “Bid Opening” for Salford Station Road.
Mr. Benzak and Ms. Coleman are ready to obtain Board of Supervisors approval of their subdivision. Resolution should be ready for adoption at the May 12, 2016, Board of Supervisors meeting.
Stahl Lot Line Adjustment
Ms. Tallon provided a brief history of the parcel. Ninety (90) Day Waiver Extension has not been received by Mrs. Stahl. Planning Commission made recommendation that Board deny the plan if waiver extension is not received prior to the June 9, 2016, Board of Supervisors meeting. Mr. Rakowski made the motion to deny the Stahl Lot Line Adjustment Plan unless a signed waiver extension is received prior to the June 9, 2016, Board of Supervisors meeting. Motion was seconded by Mr. Tray and approved by all.
Goschenhoppen Folk Festival
Ms. Tallon informed that a request was received from the Goschenhoppen’s requesting the closure of Colonial Road on Thursday, August 11, 2016 from 12:00 until Sunday, August 14th at 5:00 PM for their annual Folk Festival. Also, an invitation was given to the Board to be judges at their Spring Festival pie baking contest on Sunday, June 5th from 1:00 until 5:00.
Ms. Tallon reported that on Friday, April 29th, she represented the Township by attending the Frederick Living Community Awareness Day. The purpose of the Community Awareness Day to put together think tanks to find ways to “get the word out” that Frederick Living is an active adult community and not a nursing home.
Ms. Tallon informed that Mr. Chris Jones has been hired for the vacant road crew position and that he will be starting on Monday, May 9, 2106.
Mr. Rakowski inquired if there were any additional items to bring before the Board. There were none.
Mr. Rakowski made the motion and Mr. Tray seconded the motion to adjourn the regular meeting and convene to the executive session at 7:30 PM.
Mr. Rakowski motioned and Mr. Tray seconded to adjourn the executive session and reconvene the regular meeting at 7:35 PM.
Personnel issues were discussed.
Mr. Rakowski motioned and Mr. Tray seconded to adjourn the meeting at 7:36 PM.