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Board of Supervisors
Thursday, August 11 2016

The regular monthly meeting for August 2016 was called to order by the Chairman at 7:00 PM.


Attending Were:  Scott Rakowski, Chairman; Ray Bortz, Vice-Chairman; William Tray, Supervisor; David Allebach, Esquire, Township Solicitor; Norm Ulrich, LTL Consultants, Township Engineer; Rick Sacks, Environmental Engineer; Dennis Bolognese, Fire Marshall; Jon Sell, Parks & Recreation; Tom Davies, Miller Environmental; Steve Heller, Public Works; Jackie Tallon, Township Manager; and, Lois Reitnour, Administrative Assistant


IN ATTENDANCE:  William Karaffa, Constable; Travis Boyer, Big Road; Barbara and Jared Landis,                                 Westview Drive




Mr. Rakowski made a motion to approve the July 14, 2016 Board of Supervisors Meeting minutes.  Motion was seconded by Mr. Bortz and approved by all.   


Public Comment

Mr. Rakowski called for any public comments or additions to the agenda.  There were none.




The financial reports submitted include tax collector’s monthly report for July 2016, all funds budget and income report, statement of cash balances, and the customer balance report from the Water/Sewer plant at Perkiomen Crossing Development and the Sewer plant at Ivy Ridge Development.   Mr. Rakowski made a motion to accept the Tax Collector’s and Treasurer’s Reports as presented and file for audit.  Mr. Bortz seconded the motion and was approved by all.  The cash disbursements report for August was included in the Treasurer’s Report and is posted for public review. 



The list of bill to be paid is posted for public review.  Total payables: $63,866.54; monthly payroll and federal tax $18,338.89; benefits package $3,281.36; Grand total disbursements for the period are $85,486.79.  The list of bills to be paid is included at the end of the minutes.  Mr. Rakowski made a motion to approve payment of the bills and to advance to the Treasurer the funds needed to pay any bills or expenditures, to save penalties or accrue interest and payroll, prior to the next Board of Supervisors meeting on September 8, 2016.  Mr. Bortz seconded the motion and was approved by all. 




Plymouth Community Ambulance/Lower Frederick Division

Report received from Lower Frederick Division and is posted for public review.  There were thirteen (13) calls in Upper Frederick Township; eleven (11) were for Frederick Living.


Harleysville Area EMS/Community Ambulance

Report received from Harleysville/Community Ambulance and posted for review.  There were ten (10) calls for Upper Frederick Township.



Fire Company Report

Mr. Bolognese reported that there were seven (7) calls in the recording period.  Report is posted for public review. 


Mr. Bolognese reported that the fire company and fire police will be working the Goschenhoppen Folk Festival August 12 and 13, 2016. 





Mr. Davies, Miller Environmental, reported that there were no violations for the month of July 2016 at either wastewater facility or water treatment facility.  All reports have been submitted electronically to the DEP.  Report is posted for public review. 


Perkiomen Crossing Waste Water Treatment Plant

Routine operation and maintenance activities were performed during the month of July 2016.


Perkiomen Crossing Water Plant

Routine operation and maintenance activities were performed during the month of July 2016. 

July 15, 2016 – investigated water system for resident concern for strong CL2 smell; no issue found.


Ivy Ridge Waste Water Treatment Plant

Routine operation and maintenance activities were performed during the month of July 2016.

July 10, 2016 – replaced decant pump.


Mr. Davies reported that Mr. Jardell, PA DEP, visited the plants on August 10, 2016.  There were no concerns.




Mr. Heller reported on the Public Works activity for the month of July 2016.  Had major equipment repair:  both Mack trucks were inspected, F550 had repairs and is in need of body work, 02 Mack replaced brake treadle vale and rewired safety light; road mower hoses and  fittings replaced and hydraulic pump rebuilt; backhoe, hydraulic suction line replaced.  Road crew cut out and base repaired Township roads; worked on various storm inlets; minor repairs on bridge cross pipes; regraded and stoned out area for new salt building; fence poles set to enlarge back shop area; and, seasonal mowing.




Mr. Rick Sacks, Environmental Engineer, stated that the monthly report was submitted, distributed and is posted for the public to review.  Both Perkiomen Crossing and Ivy Ridge Plants are running well.  NPDES discharge permit renewals have been completed and submitted to the state.



Mr. Ulrich, LTL Consultants, was present.  LTL’s report has been updated, distributed and posted for the public to review. 




Ms. Tallon reported for Mr. John.  Seven (7) Building Permits; six (6) Use & Occupancy Permits; and, no Special Event permits were issued.  Complete report is posted for the public review.  


Mr. Bortz inquired about a building permit for a property along Fagleysville Road.  Building permit has not been issued; awaiting the issuance of the Stormwater Management and Grading Permits.



Ms. Tallon reported that a Zoning Hearing was held on July 19, 2016 for the property located on Gottshalk Road; however, the hearing is being continued on September 20, 2016.



Mr. Ulrich reported that the Planning Commission Meeting for July 28, 2016 was cancelled.



Ms. Tallon informed that the Central Perkiomen Valley Regional Planning Commission meeting was held on July 18, 2016.  Main topic of discussion was the Multi-Regional Greenway and Stewardship Study.



Mr. Jon Sell reported that the Parks & Recreation Board participated in the “On Your Park, Get Set, Go” contest and took FIRST place in the activity challenge and Second place in the Healthiest Park.  We also received a bonus for most registrations for a total prize winning of $8,500.  All attending congratulated the Parks & Recreation Board.    Ms. Tallon informed that upon entry into the contest, prize money had to be designated for a particular use.  Our entry stated that money would be used for the Speelhoffer Dog Park.  Movie night was held on July 16, 2016 at Bob Wayland Park.  Attendance was approximately 100 people and we had very good feedback.  Currently the Parks Board has a few Eagle Scout projects:  refinishing/repairing the small nature kiosks in Bob Wayland Park; installation of a split rail fence along the property line at the Township building; a new kiosk at the dog park location; and new benches within Bob Wayland Park. 


Preparations for the September 24, 2016, Upper Frederick Township Community Day, are progressing nicely.  Volunteers are welcomed.




Old Business

Yost Road Project

Discussion moved to executive session.


Fisher Road Bridge Project

Ms. Tallon informed that the interim Township Manager, Mr. Greg Prowant, will be updated on the Fisher Road Bridge Project by their Public Works Director.  Meeting will be scheduled with Mr. Prowant. 


Sweisford Road 

At the request of the Board, Mr. Heller researched cost for the repair of Sweisford Road.  Cost estimated provided by Mr. Heller was $16,350.  Ms. Tallon stated there was still money in the liquid fuels budget to purchase the asphalt if the Public Works Department will be doing the road work.   Budgeted money in the General Funds is also available for road work.


PMRS Rescind Ordinance

Copy of the Ordinance and the plan were electronically forwarded to Mr. Allebach for his review.  Due to the time constraints on returning the adopted Ordinance to PMRS, the Board authorized Mr. Allebach to proceed, following his review, with the advertisement of the PMRS Ordinance for adoption at the September 8, 2016 regularly scheduled Board of Supervisors meeting.


Lords & Ladies Salon

Mr. Allebach stated that Lords & Ladies will be filing a revised Land Development plan and will be requesting a waiver on parking requirements.  Mr. Allebach will issue a letter accepting their submission proposal within a 45 day time period or citations will be processed.


Proposed Dog Park

Ms. Tallon informed that the conference call with DCNR went well.  Final plans are being updated.  Paperwork requiring signatures is being completed.  Dog park is moving along.


Ivy Ridge I & I – Sump Pump Inspection



“On Your Park, Get Set Go” Wrap Up

Ms. Tallon attended the “Wrap Up Meeting” on Wednesday, August 10, 2016.  In order for Upper Frederick Township to receive the funds, the notification letter needs to be signed by the Chairman and Township Manager and returned; and, follow the Terms, Conditions and Publicity Policies outlined.  Mr. Rakowski signed the letter.




Zoning Ordinance Amendment

Mr. Allebach advised that the Zoning Ordinance Amendment will be ready for adoption at the September 8, 2016, regularly scheduled Board of Supervisors meeting.


Agricultural Security Area Issue

Mr. Allebach recommended holding off on the reimbursement to Mrs. Kenney until he had a chance to review the Acts.  Mr. Allebach also checked into the past history of Lower Frederick Township reimbursing Upper Frederick for costs incurred to have properties included into Upper Frederick Agricultural Security Area.  This reimbursement stopped and an agreement was started and signed by Lower Frederick property owners requesting inclusion into the Agricultural Security Area of Upper Frederick.  Lower Frederick Township will revisit the reimbursement issue at their end of August Supervisors meeting executive session.   


Ms. Tallon informed that each property within the Agricultural Security Area is to receive a seven (7) year review to see if it still qualifies for an Agricultural Security inclusion.  Process will begin in 2017.  Mr. Allebach explained the benefits of properties within the Agricultural Security Area.


Mr. Rakowski inquired if there was any further business to bring before the Board.  There was none.




Assisted Recycling:  Friday, August 29, 2016 – 10:00 AM to 2:00 PM

Bookmobile:  Fridays:  August 19 and Sept 2, 2016 - 10:00 AM to 12:00 PM







Mr. Rakowski motioned and Mr. Bortz seconded the motion to adjourn the regular meeting and convene to the executive session at 7:32 PM.


Mr. Rakowski motioned and Mr. Tray seconded to adjourn the executive session and reconvene the regular meeting at 8:00 PM.


Mr. Rakowski motioned and Mr. Tray seconded the motion authorizing a 50 cent per hour increase for Chris Jones.


Mr. Rakowski motioned and Mr. Tray seconded to adjourn the meeting at 8:03 PM.

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Mailing Address: P.O. Box 597, Frederick, PA 19435-0597
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