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Board of Supervisors
Thursday, September 08 2016

September 8, 2016

 

 

The regular monthly meeting for September 2016 was called to order by the Chairman at 7:00 PM.

 

Attending Were:  Scott Rakowski, Chairman; Ray Bortz, Vice-Chairman; William Tray, Supervisor; David Allebach, Esquire, Township Solicitor; Rick Sacks, Environmental Engineer; Dennis Bolognese, Fire Marshall; Desra Keenan, Parks & Recreation; Tom Davies, Miller Environmental;  Jackie Tallon, Township Manager; and, Lois Reitnour, Administrative Assistant

 

IN ATTENDANCE:  William Karaffa, Constable; Craig Smith, RGS Associates; Dwight Romberger,                          Plant Operations Manager and Matthew Giannini, Vice President of                                                      Operations for Frederick Living; Josh Seaman, Brubacher Excavating; Jared                             and Barbara Landis, Westview Drive

 

 

MINUTES

Mr. Rakowski made a motion to approve the August 11, 2016 Board of Supervisors Meeting minutes.  Motion was seconded by Mr. Bortz and approved by all.    

 

Public Comment

Mr. Rakowski called for any public comments or additions to the agenda.  There were none.

 

 

TREASURER’S REPORT

 

The financial reports submitted include tax collector’s monthly report for August 2016 also a corrected tax collector’s report for July 2016, all funds budget and income report, statement of cash balances, and the customer balance report from the Water/Sewer plant at Perkiomen Crossing Development and the Sewer plant at Ivy Ridge Development.   Mr. Rakowski made a motion to accept the Tax Collector’s and Treasurer’s Reports as presented and file for audit.  Mr. Bortz seconded the motion and was approved by all.  The cash disbursements report for September was included in the Treasurer’s Report and is posted for public review. 

 

BILLS TO BE PAID LIST

 

The list of bill to be paid is posted for public review.  Total payables: $54,386.35; monthly payroll and federal tax $18,686.43; benefits package $3,188.99; Grand total disbursements for the period are $76,261.77.  The list of bills to be paid is included at the end of the minutes.  Mr. Rakowski made a motion to approve payment of the bills and to advance to the Treasurer the funds needed to pay any bills or expenditures, to save penalties or accrue interest and payroll, prior to the next Board of Supervisors meeting on October 13, 2016.  Mr. Bortz seconded the motion and was approved by all.  

 

EMERGENCY SERVICES

 

Plymouth Community Ambulance/Lower Frederick Division

Report received from Lower Frederick Division and is posted for public review.  There were twenty-six (26) calls in Upper Frederick Township; twenty-one (21) were for Frederick Living.

 

 

 

Harleysville Area EMS/Community Ambulance

Report received from Harleysville/Community Ambulance and posted for review.  There were twelve (12) calls for Upper Frederick Township.

 

Fire Company Report

Mr. Bolognese reported that there were nine (9) calls in the recording period.  Report is posted for public review. 

 

Mr. Bolognese advised that the UFFC Pig Roast is scheduled for October 1, 2016 from 4:00 until 7:00 and tickets are available. 

 

The Upper Frederick Fire Company parked cars for the Goschenhoppen Folk Festival August 12 and 13, 2016 and will be attending Community Day on September 24, 2016.

 

Mr. Rakowski inquired if there was any update on the new radios.  Mr. Bolognese stated that there was no update beyond previous letter received and a notice in the Pottstown Mercury that first issuance of new radios will be issued to the Norristown Police Department.  It is unknown when Upper Frederick Fire Department will receive their radios.

 

 

PERKIOMEN CROSSING WATER/SEWER PLANT REPORT

IVY RIDGE SEWER PLANT REPORT

 

Mr. Davies, Miller Environmental, reported that there were no violations for the month of August 2016 at either wastewater facility or water treatment facility.  All reports have been submitted electronically to the DEP.  Report is posted for public review. 

 

Perkiomen Crossing Waste Water Treatment Plant

Routine operation and maintenance activities were performed during the month of August 2016.

August 3, 2016 – Alum line replaced and return line unclogged.

PADEP Inspection by Mr. Paul Jardell on August 10, 2016. There were no concerns.

August 18, 2016 – Replaced compressor to sand filter.

 

Perkiomen Crossing Water Plant

Routine operation and maintenance activities were performed during the month of August 2016. 

Flushed hydrants on August 8, 2016.

 

Ivy Ridge Waste Water Treatment Plant

Routine operation and maintenance activities were performed during the month of August 2016.

PADEP Inspection by Mr. Paul Jardell on August 10, 2016.  There were no concerns.

August 30, 2016 – SBR2 decant pump failure.

 

PUBLIC WORKS/ROAD REPORT

Ms. Tallon reported on the Public Works activity for the month of August 2016.  Report is posted for public review.  Road crew did cross-pipe cleanout throughout the township, road mowing, tree trimming, patch work on Fisher Road Bridge, working along with Lower Frederick on road work and the new salt bin.  2001 GMC utility truck body is rusted out and will not pass inspection.  2003 Mack Truck has one year on current inspection, is also rusting out, has a rear seal leak and will not pass inspection next year.  Scheduling mill notch work and overlay for Sweisford Road with the help of Lower Frederick paver; paver also being used of shop yard for salt bin.   Scheduling cross piping work for Yost and Sweisford Roads.

 

ENVIRONMENTAL ENGINEER’S REPORT

Mr. Rick Sacks, Environmental Engineer, stated that the monthly report was submitted, distributed and is posted for the public to review.  Everything is running well at the plants; Tom Davies is doing a great job.  New grinder pump should be in the week of September 19th.  Mr. Rakowski inquired on the status of new stairs for the plants.  Mr. Sacks informed that quotes were received and prices have doubled from what was budgeted and that different options for the stairs were being looked into.  Ms. Tallon stated that pricing would be revisited at the upcoming budget meeting.  Mr. Sacks stated that he would look into additional pricing.  Mr. Giannini, Frederick Living, offered information on a company called Creative Forge out of Telford that does custom metal forging.  He stated that they do very good work at reasonable pricing.  Mr. Sacks should speak to a Mr. John Baldwin.  The Board thanked Mr. Giannini for the information.

 

Mr. Sacks also brought to the Board’s attention the need to put into next year’s budget the painting of the interior of the sludge tank.

 

CIVIL ENGINEER’S REPORT

Ms. Tallon reported for Mr. Ulrich who was not present.  LTL’s report has been updated, distributed and posted for the public to review.  Stahl Minor Sub-division plan has been revised and submitted for review.  Lords and Ladies will be submitting a revision to the approved plan shortly.

 

BUILDING INSPECTOR’S REPORT

Ms. Tallon reported for Mr. John.  Six (6) Building Permits; nine (9) Use & Occupancy Permits; and, no Special Event permits were issued.  Complete report is posted for the public review.  

 

PLANNING COMMISSION

Ms. Tallon reported that the Planning Commission Meeting was held on August 25, 2016.  There were two (2) major topics of discussion:  Mrs. Wampole was in attendance and wanted information regarding property maintenance Ordinances and to issue a complaint for a property located along Gravel Pike across from the Perkiomenville Mennonite Church.  Ms. Tallon passed the information along to the Zoning Officer to investigate.  Second topic of discussion was the Pro Mark property located on the South side of Big Road.  Mr. Giagnacova, property owner, is interested in putting storage units on the property.  Property is currently zoned commercial and storage units are considered industrial use.  Township planner was authorized to do an assessment of the commercial and industrial uses.  There may be a recommendation from the Planning Commission on expanding the current uses within the commercial district. 

 

CPVRPC REPORT

Ms. Tallon stated that there was no meeting in August.

 

PARKS & RECREATION BOARD

Ms. Desra Keenan reported for the Parks & Recreation Board.  Ms. Keenan stated that the Parks and Recreation Board are currently working on Community Day which is scheduled for September 24, 2016 from 10:00 until 3:00.  Volunteers are needed and welcomed.  The annual chili cook-off is again scheduled and entrees are needed.  Desra invited the Fire Marshall to bring Pig Roast tickets to sell. 

 

 

 

 

 

BUSINESS BEFORE THE BOARD

 

Old Business

Frederick Living Top Soil Issue

Mr. Rakowski informed Mr. Smith, that the Board met with the Zoning Officer and Ordinances pertaining to the removal of top soil were discussed.  The reason for the Ordinances was to prevent the stripping of top soil and selling the soil for profit.  Mr. Rakowski stated that this is not what Frederick Living is doing.  The Zoning Officer informed the Board that they could waive the portion of the Ordinance stating that “no top soil shall be removed” but cannot waive the portion stating that only half can be removed.  Mr. Smith requested that Frederick Living be allowed to removed 50% (half) of the 24,000 cubic yards of soil, 12,000 cubic yards be permitted to be removed from the construction site.  Mr. Allebach stated that in essence, Frederick Living is requesting a waiver from the Subdivision and Land Development Ordinance.  Mr. Smith stated that a waiver request is being made.  RGS Associates letter dated September 8, 2016 was submitted to the Board as the waiver request documentation.  Mr. Rakowski stated that the Ordinance were put into place to preserve the natural resources within Upper Frederick Township and to that affect the Township would like to have a buffer.  The request is to provide 60 loads of top soil to Wayland Park in the event the Township would require top soil in the future.  Mr. Giannini, President of Operations for Frederick Living; Mr. Romberger, Plant Operations Manager for Frederick Living; and, Josh Seaman, Brubacher Excavating were in agreement with the conditions presented.

 

Mr. Rakowski made the motion approving the waiver of Section 240-36, Subsection C of the Subdivision and Land Development Ordinance subject to the developer delivering to the Township’s Bob Wayland Park, at a place designated by the Township, unloading 60 truckloads of top soil, providing transportation, dumping and providing a machine whereby to spread said top soil, and limiting the total removal of top soil from the construction site to 50%.  Motion was seconded by Mr. Tray and approved by all.

 

Mr. Smith, et al, thanked the Board and exited the meeting.

 

Mr. Rakowski made motion to adjourn the regular meeting at 7: 30 PM and convene to the 7:30 schedule hearing for the Zoning Ordinance Amendment.  Motion was seconded by Mr. Bortz and approved by all.

 

7:30 Hearing – RE:  Zoning Ordinance Amendment

 

Mr. Allebach stated that the hearing was advertised for 7:30 on a proposed amendment to the Zoning Ordinance that would allow the Township to waive the application of the regulations to its own populations.  The amendment was submitted to the County and the County has no issues.  Township’s Planning Commission had no issues and recommended approval.  Mr. Allebach inquired of those present if there were any questions regarding the proposed Ordinance Amendment.  Hearing none, Mr. Allebach concluded the hearing.

 

Mr. Rakowski made the motion to conclude the Zoning Ordinance Amendment hearing at 7:35 and reconvene the regular monthly meeting.  Motion was seconded by Mr. Bortz and approved by all.

 

Ordinance No. 2016-06 – Amending Zoning Ordinance – RE:  Municipal Uses

Mr. Allebach stated that the amendment is a new provision in the Ordinance that under this Section 285-5A, provisions shall not apply to any building of the Township, or extension thereof, or to the use of any premises by the Township, if the Board of Supervisors shall decide that such building, or extension thereof, or such use of any premises, is reasonably necessary for the convenience or welfare of the public.

 

Mr. Rakowski made the motion adopting Ordinance No. 2016-06.  Motion was seconded by Mr. Bortz and approved by all.

Ordinance No. 2016-07 – Approve Municipal Pension Plan with PMRS

Mr. Allebach informed that this is the Ordinance that the state has given us to pass to correct the issue regarding the pension.  Ordinance has been advertised for adoption.  Mr. Tray made the motion to adopt Ordinance No. 2016-07 – Approve Municipal Pension Plan with PMRS.  Motion was seconded by Mr. Bortz and approved by all.

 

Agricultural Security Area Issue

Ms. Tallon informed that Lower Frederick Township has agreed to reimburse Upper Frederick Township for the cost of the entry of the Keeney property into the Upper Frederick Township Agricultural Security Area.  Mr. Allebach informed that in conversation with Mr. Keenan, Lower Frederick Township’s Solicitor, Lower Frederick will reach out to all their property owners in Upper Frederick’s Agricultural Security Area to see if would be appropriate for Lower Frederick Township to create their own Agricultural Security Area. 

 

Yost Road Project

Ms. Tallon informed that the Township would like to apply for the Conservation Districts Dirt, Gravel and Low Impact Road Grant.  Mr. Rakowski made the motion authorizing the Township to apply for the Conservation Districts Dirt, Gravel and Low Impact Road Grant.  Motion was seconded by Mr. Bortz and approved by all.

 

Fisher Road Bridge Project

Ms. Tallon informed that a meeting with New Hanover Township is still trying to be arranged.  More information will be provided.

 

Sweisford Road 

Ms. Tallon referred to Mr. Heller’s report.  Sweisford Road was milled out and some base work was done.  Mr. Heller would like to overlay 746 feet of Sweisford Road with the help of Lower Frederick’s paver - 194 tons of blacktop at a cost of $9,700.  Mr. Rakowski made the motion to approve the Public Works Department to overlay 746 feet of Sweisford Road at a cost not to exceed $10,000.  Motion was seconded by Mr. Tray and approved by all.

 

Lords & Ladies Salon

Discussed under Civil Engineer’s report.

 

Proposed Dog Park

Dog Park is moving forward.

 

Ivy Ridge I & I – Sump Pump Inspection

Ongoing

 

County Radio’s - Update

Discussed under Fire Company report.

 

NEW BUSINESS

 

2017 Budget Report

Copy of the budget calendar was provided to the Board.  Ms. Tallon requested the Board to review and have some estimates by October 1, 2016 and any projections for the future.  Ms. Tallon will be scheduling meetings with various departments.

 

 

 

 

 

Resolution No. 2016-11 – Approve 2016 Disposition of Records

Ms. Tallon informed that this is the Township’s annual shredding event and a list of documents to be shredded is attached to the Resolution.  The section of the Records Manual is referenced to show that the document can be destroyed.  Mr. Rakowski made the motion to approve Resolution No. 2016-11 – 2016 Disposition of Records.  Motion was seconded by Mr. Tray and approved by all.

 

2001 GMC Truck Replacement

Discussed under Public Works Department report.

 

Assessment of Commercial & Industrial Areas

Discussed under Planning Commission

 

 

ANNOUNCEMENTS

 

Assisted Recycling:  Friday, September 30, 2016 – 10:00 AM to 2:00 PM

Bookmobile:  Fridays:  September 16 and 30, 2016 - 10:00 AM to 12:00 PM

Community Day:  Saturday, September 24th – 10 – 3 – Chili Cook-Off

UFFC Pig Roast:  Saturday, October 1, 2016 from 4 – 7 – Location Lower Frederick Fire Company

 

 

Mr. Rakowski inquired if there was any further business to bring before the Board.  There was none.

 

ADJOURNMENT

 

Mr. Rakowski motioned and Mr. Tray seconded the motion to adjourn the regular meeting at 7:45 PM.

 

No executive session.

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Township Building, 3205 Big Road, Obelisk, PA 19492
Mailing Address: P.O. Box 597, Frederick, PA 19435-0597
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