Board of Supervisors Pre-Agenda
Thursday, November 03 2016
November 3, 2016
The November 2016 Preagenda Meeting, of the Upper Frederick Township Board of Supervisors, was called to order by the Chairman at 7:00 PM.
Attending Were: Scott Rakowski, Chairman; Ray Bortz, Vice-Chairman; William Tray, Supervisor; Cindy O’Donnell, Treasurer; Jackie Tallon, Township Manager; and, Lois Reitnour, Administrative Assistant
Approval of Minutes
Mr. Rakowski made the motion to approve the October 6, 2016, Board of Supervisors Preagenda Meeting minutes. Motion was seconded by Mr. Bortz and approved by all.
Yost Road Project
Ms. Tallon informed that the Grant was approved by the Conservation District Quality Assurance Board and pending final approval from the Conservation District on November 16, 2016.
Fisher Road Bridge Project
Meeting for measurements is scheduled with the Conservation District. Moving forward.
Lords & Ladies
Ms. Tallon stated that Lords and Ladies’ revised plan was submitted and reviewed by the Planning Commission at their October 27, 2016 meeting. Planning Commission was not in favor of approving a waiver of the dimensions of the parking stalls. After much discussion it was determined that there are standards available for compact parking. Ms. Tackett and the engineer for Lords & Ladies will research.
Ms. Tallon informed that a meeting was held with the architect on November 2, 2016. Meeting was also attended by Ms. Tackett, Township Planner and Mr. Murray, Parks and Recreation Board Chairman. Plan is ready to submit to DCNR. Moving forward.
Blocks are ready for roofing.
Ivy Ridge I & I
Ms. Tallon informed that Frederick Living’s request for Route 73 speed reduction was directed to Penndot. Penndot representative, Mr. Donald Centofante, Traffic Control Specialist, stated that Penndot would be happy to do a traffic study; however, the request for the study must come from the township. Ms. Tallon requested Board authorization to send a letter to Penndot requesting a speed study for the reduction of the 55 MPH speed limit along Route 73 to 45 MPH. Board approved.
Second request, correction of the site triangle coming off of Heimbach Road unto Route 73. Mr. Hendrickson, CEO, inquired as to what criteria the Board used to determine that it is a property owner issue; and, requested the approval to install a convex mirror on Frederick Living property at the Heimbach and Route 73 location. Board authorized Ms. Tallon to respond to Mr. Hendrickson by stating that the Township cannot get involved in property issues and the use of convex mirrors is not allowed by Penndot and the Township must abide by Penndot regulations.
Ms. Tallon informed that a roof leak specialist, Mr. Michael Evangelist, was contact to evaluate the roof leak issue in the township office area. Evaluation and recommendation was presented to the Board. Board authorized Ms. Tallon to obtain bids for the repair of the roof and chimney.
Ms. O’Donnell, Township Treasurer, prepared spreadsheets for the General Fund, Liquid Fuels, and Capital Reserve for the Boards review and general discussion. Ms. O’Donnell stated that tentative adoption of the 2017 Budget is scheduled for the November 10, 2016 Board of Supervisors Meeting, will be advertise for 20 days and final adoption of the 2017 Budget is scheduled for the December 8, 2017 regularly scheduled Board of Supervisors meeting. Ms. O’Donnell will make recommended changes and present the 2017 Budget for tentative approval at the November 10, 2016 regularly scheduled Board of Supervisors meeting.
Stahl Lot Line Adjustment
Ms. Tallon stated a Conditional Preliminary Approval was recommended from the Planning Commission. Ms. Tallon provided a brief history of the property. Ms. Tallon will contact Mr. Allebach to see if a Resolution will be ready for adoption at the November 10, 2016, regularly scheduled Board of Supervisors meeting.
Mr. Rakowski inquired if there were any additional items to bring before the Board. There were none.
Mr. Rakowski made the motion and Mr. Tray seconded the motion to adjourn the regular meeting at 7:47 PM.
No Executive Session