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Board of Supervisors
Thursday, November 10 2016


The regular monthly meeting for November 2016 was called to order by the Chairman at 7:00 PM.


Attending Were:  Scott Rakowski, Chairman; Ray Bortz, Vice-Chairman; William Tray, Supervisor; David Allebach, Esquire, Township Solicitor; Norm Ulrich, LTL Consultants; Rick Sacks, Environmental Engineer; Dennis Bolognese, Fire Marshall; John Troutman and Tom Davies, Miller Environmental; Steve Heller, Road Foreman and Troy Armstrong, Public Works; Jon Sell, Parks & Recreation; Jackie Tallon, Township Manager; Cindy O’Donnell, Treasurer; and, Lois Reitnour, Administrative Assistant


IN ATTENDANCE:  Lee and Ben Eckenrode, Fagleysville Road; and, Chief Thomas Trojansky,                                        Plymouth Community Ambulance




Mr. Rakowski made a motion to approve the October 13, 2016, Board of Supervisors Meeting minutes.  Motion was seconded by Mr. Tray and approved by all.   


Public Comment

Mr. Rakowski called for any public comments or additions to the agenda.  There were none.





The financial reports submitted include tax collector’s monthly report for October 2016, all funds budget and income report, statement of cash balances, and the customer balance report from the Water/Sewer plant at Perkiomen Crossing Development and the Sewer plant at Ivy Ridge Development.   Mr. Rakowski made a motion to accept the Tax Collector’s and Treasurer’s Reports as presented and file for audit.  Mr. Bortz seconded the motion and was approved by all.  The cash disbursements report for November was included in the Treasurer’s Report and is posted for public review. 




The list of bill to be paid is posted for public review.  Total payables: $61,169.29; monthly payroll and federal tax $8,164.35; benefits package $3,125.28; Grand total disbursements for the period are $72,458.92.  The list of bills to be paid is included at the end of the minutes.  Mr. Rakowski made a motion to approve payment of the bills and to advance to the Treasurer the funds needed to pay any bills or expenditures, to save penalties or accrue interest and payroll, prior to the next Board of Supervisors meeting on December 8, 2016.  Mr. Bortz seconded the motion and was approved by all. 


Mr. Rakowski announced that he received a letter from Chief Trojansky of the Plymouth Community Ambulance Association commenting on the professionalism, commitment and performance of the Upper Frederick Fire Company.  Mr. Rakowski read Chief Trojansky’s letter.  All in attendance applauded Fire Chief Bolognese and his crew.  Mr. Rakowski added the gratitude of the Township.  Copy of the letter was presented to Chief Bolognese and is also included in the minutes.





Plymouth Community Ambulance/Lower Frederick Division

Report received from Lower Frederick Division and is posted for public review.  There were twenty-three (23) calls in Upper Frederick Township; seventeen (17) were for Frederick Living.


Harleysville Area EMS/Community Ambulance

Report received from Harleysville/Community Ambulance and posted for review.  There were five (5) calls in Upper Frederick Township.


Fire Company Report

Mr. Bolognese reported that there were thirteen (13) calls in the recording period.  Report is posted for public review. 


Mr. Bolognese announced that the final payment was made on the new tanker. 






Mr. Troutman, Miller Environmental, reported that there were no violations for the month of October 2016 at either wastewater facility or water treatment facility.  All reports have been submitted electronically to the DEP.  Report is posted for public review. 


Perkiomen Crossing Waste Water Treatment Plant

Routine operation and maintenance activities were performed during the month of October 2016.


Perkiomen Crossing Water Plant

Routine operation and maintenance activities were performed during the month of October 2016. 

October 10, 2016 – Lead/copper sample results received.  One sample was above the permitted lead action level.  Reason is unknown.  Repeat sample will be taken. 


Ivy Ridge Waste Water Treatment Plant

Routine operation and maintenance activities were performed during the month of October 2016.

October 16, 2016 – SBR 2 decant pump replaced.

October 25, 2016 – high ammonia in influent.



Mr. Heller reported on the Public Works activity for the month of October 2016.  Report is posted for public review.  Road crew finished the end of the year paving in preparation of winter; prepped salt spreaders and plows; tree trimming and reflectors have been done in preparation for winter; salt an anti-skid have been ordered; prepping blocks for roof and siding of salt shed; and, winter maintenance on vehicles scheduled.




Mr. Rick Sacks, Environmental Engineer, stated that the monthly report was submitted, distributed and is posted for the public to review.  Stair construction for the water tank at Perkiomen Crossing and for the outfall at Ivy Ridge is anticipated to be completed in December 2016.  Replacement grinder pump for Perkiomen Crossing Wastewater Plant has been received and will be put in service as soon as the alarm panel is installed.


Mr. Ulrich reported that LTL’s report has been updated, distributed and posted for the public to review.  Stahl Lot Line Change is near closure.  Lords & Ladies will be discussed under the agenda item.   The Meadows at Frederick is moving along slowly.  Camp Laughing Waters has some punch list items to complete.



Ms. Tallon reported for Mr. John.  Eight (8) Building Permits; and, three (3) Use & Occupancy Permits were issued.  Complete report is posted for the public review.  


Zoning Hearing Board

Ms. Tallon informed that there is a Zoning Hearing Board scheduled for Tuesday, November 15, 2016.  Applicant is requesting a variance for a non-conforming lot located on Hauck Road. 



Mr. Ulrich stated that the Planning Commission meeting was held on October 27, 2016.  Stahl Lot Line Adjustment and LTL’s review letter dated September 12, 2016 were discussed.  Planning Commission recommended approval of the four (4) waivers requested.  Planning Commission also recommended conditional approval of the Stahl Minor Subdivision subject to the sewer issue and improvements to be completed.  Lords & Ladies parking lot layout plan changes and subdivision waiver requests were discussed at length regarding the different violations of the Zoning Ordinance which would require variances.  Planning Commission was agreeable to the waiver requests 2 and 3 as long as the parking spaces are removed to restore emergency vehicle access around the back of the building as discussed.  However, there was issue with waiver request #1 regarding the parking spaces dimensional changes.  Township Planner, Ms. Tackett, was requested to investigate compact parking space standards along with Lords & Ladies engineer, incorporate findings to plan and resubmit Parking Lot Plan to Planning Commission for review. 



Ms. Tallon informed that there was no CPVRPC meeting in October. 



Mr. Sell reported for the Parks Board.  Five of the twelve trees planted in Speelhoffer Park were lost to deer; remaining trees were wrapped with tree guards.  Good news is that a New Hanover resident donated at tree for Wayland Park.  Tree has been planted and wrapped.





Old Business

Yost Road Project

Mr. Ulrich reported that the Grant application has been submitted on behalf of the Township.  Preliminary approval granted.  Final approval is expected on November 16, 2017.  Payment of Grant is 50% upfront and 50% upon completion.  Anticipating a spring 2017 start date. 


Fisher Road Bridge Project

Mr. Heller informed that he will be meeting with Ms. Jessica Moldofsky of the Conservation District on November 16, 2016 at the Fisher Road Bridge site.  Project also is looking toward a spring 2017 start date. 



Lords & Ladies Salon

Discussed under Planning Commission


Dog Park

Ms. Tallon stated that a meeting was held with the Architectural Engineering on November 2, 2016.  Ms. Tackett, Township Planner and Mr. Murray, Parks & Recreation Chairman were in attendance.  Final items were discussed.  Plan is ready for submission to DCNR for approval. 


Salt Shed

Discussed under Public Works


Ivy Ridge I & I




Township building roof discussed.  Board authorized Ms. Tallon and/or Mr. Heller to contact Bachman Roofing Company and obtain an estimate to repair current issue with the Township building roof.   


Adopt 2017 Proposed Budget

Ms. O’Donnell provided the Board with the changes to the 2017 budget per the discussion at the November 3, 2017 Board of Supervisors Pre-agenda Meeting and updated information recently received.  There were some minor discussions.  Mr. Rakowski made motion to approve the 2017 Budget as proposed.  Motion was seconded by Mr. Tray and approved by all. 


Proposed budget will be advertised for twenty (20) days.  Final approval scheduled for the regularly scheduled Board of Supervisors Meeting on December 8, 2016.





MS4 Requirements

Notification has been received by the Township that the PA DEP has recently completed the drafting of a new NPDES-MS4 Permit.  Mr. Ulrich put together an information packet to help explain the changes, why and the additional work required.  Mr. Ulrich proceeded.  Ms. Tallon inquired if there was any immediate information LTL required from the Township.  Mr. Ulrich stated he would contact the Township if their assistance is required.  Mr. Allebach inquired if there is an issue on private property how would the correction be handled.  Mr. Ulrich stated that he currently did not have an answer but would inquire. 


The Board thanked Mr. Ulrich and LTL for the monumental undertaking of the MS4 Permit Requirements.


Resolution No. 2016-12 – Approve Stahl Lot Line Adjustment

Mr. Allebach prepared Resolution No. 2016-12 approving the Stahl Lot Line Adjustment conditional upon compliance with LTL’s review letter dated September 12, 2016 and approval of the requested waivers.   Mr. Ulrich reviewed the waivers and noted that all were not approved and one request was deleted.  Mr. Allebach will modify Resolution No. 2016-12.  Mr. Rakowski motioned to grant the following waivers:  Section 240-7.C(1)(a) – present land use within 100 feet; Section 240.7.C(1)(f) – show structures within 100 feet of boundary; Section 240-7.C(1)(g) – natural features within 100 feet of the boundary; and, Section 240-37.F.(1)(a)[2] – shade trees along frontage.  Motion was seconded by Mr. Tray and approved by all. 


Mr. Rakowski made motion to approve Resolution No. 2016-12 – Stahl Lot Line Adjustment - subject to the applicants fulfilling the conditions set forth in the resolution.  Motion was seconded by Mr. Tray and approval by all. 




Assisted Recycling:  Friday, November 18, 2016 – 10:00 AM to 2:00 PM

Bookmobile:  Fridays:  November 11 and 25, 2016 - 10:00 AM to 12:00 PM

Christmas Tree Lighting:  Sunday, December 4, 2016 – 7:00 PM

Breakfast with Santa:  Saturday, December 3, 2016 – 8:00 AM till ?


Mr. Rakowski recognized Chief Troganski and thanked him for his letter of acknowledgement of the Upper Frederick Township Volunteer Fire Company. 



Mr. Rakowski inquired if there was any further business to bring before the Board.  There was none.




Mr. Rakowski motioned and Mr. Tray seconded the motion to adjourn the regular meeting and convene to the executive session at 8:05 PM. 


Mr. Rakowski motioned and Mr. Tray seconded to adjourn the executive session and reconvene the regular meeting at 8:56 PM.


Personnel matters were discussed.


Mr. Rakowski motioned and Mr. Tray seconded to adjourn the regular meeting at 8:57 PM.


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