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Reorganization Meeting
Tuesday, January 03 2017

REORGANIZATION MEETING

January 3, 2017

 

The 2017 Reorganization Meeting of the Upper Frederick Township Board of Supervisors was called to order at 7:00 PM.  Attending were Scott A. Rakowski, Supervisor; Ray A. Bortz, Supervisor; William Tray, Supervisor; Jackie Tallon, Township Manager; and Lois Reitnour, Administrative Assistant

 

PUBLIC COMMENT PERIOD

 

Mr. Rakowski dismissed calling for any public comments since there was no public attendance. 

 

 

BUSINESS BEFORE THE BOARD

Reorganization

Mr. Rakowski made the motion appointing Mr. Bortz as temporary Chairman.  Mr. Tray seconded the motion and motion was approved by all. 

 

Mr. Rakowski made the motion appointing Mr. Tray as temporary Secretary.  Mr. Bortz seconded the motion and motion was approved by all.

 

Mr. Bortz made the motion appointing Mr. Rakowski as Chairman of the Board of Supervisors and Mr. Tray as Vice-Chairman of the Board of Supervisors for 2017.  Mr. Rakowski seconded the motion and motion was approved by all.  

                                                                                                         

Mr. Bortz made the motion and Mr. Rakowski seconded to set the first Thursday of every month as a public work session.  The meeting will convene at 7:00 PM.  The motion was approved by all.

 

Mr. Rakowski made the motion and Mr. Rakowski seconded to set the second Thursday of every month as the Regular Monthly meeting of the Board of Supervisors.  The meeting will convene at 7:00 PM.  The motion was approved by all.

 

Appointment of Officials

Mr. Bortz made motion to appoint the following: 

  • Jackie Tallon as Township Manager
  • Cynthia O’Donnell, Certified Public Accountant, as Township Treasurer; Lois Reitnour as Administrative Assistant; and, Susan Stehman as Bookkeeper/Billing Clerk.

Motion was seconded by Mr. Rakowski and approved by all.

 

Ms. Tallon stated that the appointments for Road Crew/Public Works are on the agenda for the June 2017 Board of Supervisors meeting.

 

 

 

 

 

 

 

Mr. Bortz made motion to:

  • Appoint recycling assistance, as needed, at a rate of $12.00/hr. and temporary road crew members, as needed, at a rate of $15/hr.
  • Mark John as Zoning Officer and Code Enforcement Officer for the year.
  • Appoint Michelle Murray as Census Enumerator for the year 2017 at a rate of $1,000/year.
  • Retain the services of Univest Bank as the depository of Township funds.
  • Retain the services of Pennsylvania Local Government Investment Trust as the depository of Township funds.

Mr. Tray seconded the motions to appoint and authorize the above mentioned.  Motion was approved by all.

 

Mr. Bortz made motion to appoint:

  • David Allebach as the Township Solicitor for a period of one (1) year at a cost of $150.00 an hour.
  • Law firm of Yergey, Daylor, Allebach, Scheffey, and Picardi as the Planning Commission Solicitor for a period of one (1) year at a cost of $150.00 an hour. 

Mr. Tray seconded the motion and motion was approved by all.

 

Mr. Bortz made motion to appoint:

  • LTL Consultants as the Township Civil Engineer for a period of one (1) year at a cost of $97.25 per hour for Engineer 3. 
  • iES Engineers as the Township Water/Wastewater Engineer for a period of one (1) year at a cost of $88.00 an hour.

Mr. Rakowski seconded the motion and motion was approved by all.

 

Mr. Bortz made motion to appoint:

  • Tackett Planning Services as the Professional Township Planners for a period of one (1) year at a cost of $85.00 per hour.
  • Berks Earned Income Tax Bureau to collect the Earned Income and Occupational Privilege Tax for the Township.

Mr. Rakowski seconded the motion and motion was approved by all.

 

Mr. Bortz made motion to appoint:

  • Gerald McMahon as Emergency Management Coordinator; Chris Jones and Stacey David as Deputy Coordinators for the year 2017.
  • Dennis Bolognese as Fire Marshall, setting the fire marshal’s compensation at $4,000.00 a year, for the year 2017.

Mr. Tray seconded the motions to appoint and authorize the above mentioned. Motions were approved by all.

 

 

 

 

 

 

 

Mr. Bortz motioned to approve the following activities by the Fire Company and Fire Police for 2017:  Parking cars at Perkiomenville Sale on Memorial and Labor Day; Fire Prevention, NHUF Elementary School; Goschenhoppen Historians Folk Festival; UFFC Business meeting, second Monday of the month; Fire/Safety training, Monday evenings; St. Luke’s Spring & Fall church suppers and events; Santa on Fire Truck and other approved Township events. 

 

Mr. Tray seconded the motion and motion was approved by all. 

 

Mr. Bortz made motion to establish the following:

  • to set the last Thursday of the month as the date for the Planning Commission Meeting to begin at 7:00 PM. 
  • to set the first Wednesday of the month as the date for the Planning Commission Workshop to begin at 7:00 PM. 
  • Re-appoint Randall Wampole to the Planning Commission for three (3) year term beginning January 1, 2017 and expiring December 31, 2019.
  • To set the third Tuesday of each month, when required, as the date to conduct Zoning Hearings as per advertisement from the Zoning Hearing Board. 
  • Appoint the law firm Fox, Rothschild, LLP as Zoning Hearing Board Solicitor for the year 2017 at a cost of $215.00 per hour.
  • Reappoint Mr. William Kirby to Zoning Hearing Board (reappointment to be by Resolution.) 
  • Set the third Tuesday of each month as the date for the Parks and Recreation Board meeting to begin at 7:00 PM. 
  • Re-appoint Desra Keenan for Parks & Recreation Board for term expiring December 31, 2021.
  • Re-appoint Mr. Rakowski as Chairman of the Open Space Committee.

 

Mr. Tray seconded the motions to approve the above mentioned as read and motion was approved by all.

 

Mr. Bortz made motion to:

  • Re-appoint Desra Keenan and Kevin Murray as members of the Open Space Committee for a yearly term ending 12/31/2017. Two vacancies remain. 
  • Appoint Mr. Tray as Chairman of the Agricultural Advisory Committee for the year 2017.
  • Re-appoint Merrill Mest, Jackie Smith, Troy Armstrong and Al Gouldy to the Agricultural Advisory Committee for the year 2017. 

 

Mr. Rakowski seconded the motion to approve the above mentioned as read and motion was approved by all.

 

Mr. Bortz made motion to:

  • Authorize the Board of Supervisors to attend the Reorganization meeting of the Auditors.

Motion was seconded by Mr. Tray and approved by all.

 

Mr. Bortz made motion to:

  • Authorize Township Manager as the State Association’s Convention voting delegate.

Mr. Rakowski seconded the motion and motion was approved by all.

 

 

Mr. Bortz made motion to:

  • Authorize attendance of Supervisors, Township Manager and Road Foreman at the County Conventions.
  • Authorize the attendance of the Township Supervisors, the Township Manager and the Road Foreman at the State Association’s Convention. 
  • Authorize the attendance of Township Manager at the County Convention as a voting delegate.

Motion was seconded by Mr. Tray and approved by all.

 

Mr. Bortz made motion to:

  • Authorize attendance to County convention by Township Supervisors and Road Foreman.

Mr. Rakowski seconded the motion and motion was approved by all.

 

Mr. Bortz made motion to:

  •  Appoint Tackett Planning Services as the voting delegate to the Central Perkiomen Valley Planning Commission and to authorize their attendance at the Regional Planning Commission meetings.
  • Appoint Ms. Debora Rakowski to the Vacancy Board.

Mr. Tray seconded the motion and motion was approved by all.

 

Mr. Bortz made motion to:

  • Appoint Jack Althouse, Dale Barber, John Neeld, Ray Bortz and Jason DeVoll to the UCC Appeals Board for the year 2017. 

Motion was seconded by Mr. Rakowski and approved by all.

 

Mr. Bortz made a motion and Mr. Tray seconded to establish the Township Building/Office hours as follows: Monday, Tuesday, Wednesday and Friday 9:00 AM to 4:00 PM and Thursday 9:00 AM to 6:00 PM.  Motion was seconded by Mr. Tray and approved by all.

 

Resolution No. 2017-01 – Re-Appointing William Kirby to the ZHB

Mr. Rakowski motioned to adopt Resolution No. 2017-01 – Re-appointing Mr. William Kirby to the Zoning Hearing Board for a term of three (3) years, expiring December 31, 2019.  Motion was seconded by Mr. Tray and approved by all.

 

Approve Mileage Rate for 2017

Mr. Rakowski made motion to approve the mileage rate for 2017 at 53.5 cents per mile.  Motion was seconded by Mr. Bortz and approved by all.

 

Mr. Rakowski motioned and Mr. Bortz seconded the motion to adjourn the regular meeting and convene to executive session at 7:21 PM.

 

Mr. Rakowski motioned and Mr. Tray seconded to adjourn the executive session and reconvene the regular meeting at 7:33 PM.

 

Mr. Rakowski motioned and Mr. Bortz seconded to approve employee raises at 3% as budgeted for the year 2017.

 

 

 

Mr. Rakowski motioned and Mr. Tray seconded to adjourn the regular meeting at 7:34 PM.

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Township Building, 3205 Big Road, Obelisk, PA 19492
Mailing Address: P.O. Box 597, Frederick, PA 19435-0597
Phone: (610) 754-6436, Fax: (610) 754-6828

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