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Parks & Recreation
Tuesday, February 21 2017

Meeting Minutes

February 21, 2017

 

ATTENDING:   Kevin Murray, Chairman; Desra Keenan; Steve Zimmerman; Jon Sell; Jackie                                      Tallon; and, Lois Reitnour, Administrative Assistant

 

Meeting was brought to order by the Chairman at 7:00 PM.

 

 

OLD BUSINESS

 

Dog Park Construction - Update

Ms. Tallon informed that the project manual and plan was sent to DCNR in December 2016.  Plan was reviewed and accepted.  One concern of DCNR was that the cost estimate had increased above the original estimate.  Prior to addressing the cost estimate to the DCNR, Ms. Tackett and Ms. Tallon met to discuss possible cost cutting options and authorized Mr. Strodoski, Landscape Architect for the Dog Park, to prepare bid packages for the fencing.  Ms. Tallon presented the bid package options to the Parks Board.  Kevin inquired about the timeline for the DCNR Grant.  Ms. Tallon stated that once the final plan and estimate is approved by the DCNR, bid packages sent out and bid awarded, hopefully the start date for the dog park would be May 2016.  Cost cutting options were discussed.

 

Eagle Scout Project – No new information.

 

Swamp Creek Stomp – 5K/10K Run – April 1, 2017

Kevin stated that as of today, 2/21/2017, there are 49 registrations.  Activity list, as of 2/21/2017 meeting, provided by Desra, was reviewed and responsibilities designated.  Additional items:

  • Breakfast sandwiches and hot coffee
  • Possibility of a fire pit if weather is cold (Ms. Tallon will check Ordinance; also, need to check with Fire Marshall)
  • Ms. Tallon requested all invoices for required checks be given to the office by March 8, 2017:  Checks needed for Second Wind, Trophies, and the DJ (TNA Sound).
  • Petty cash $450 - $10’s, $5’s and 50 - $1’s
  • Work days for trail clean up and extension – Kevin will text day and time.
  • Sunday, March 26, 2017, scheduled for final trail check at 10:00 a.m.
  • Desra will check into the advertising the run in same free publications used for Community Day.

 

Kevin requested Township to purchase outdoor literature holders for the parks kiosks.  Desra requested updated information placed in the kiosk and cleaning.

 

Sunrise Trail/Swamp Creek Greenway

Kevin informed that the next Steering Committee Meeting is scheduled for Wednesday, March 1, 2017 from 2:00 – 4:00 PM at Lower Frederick Township.  Next public meeting is scheduled for March 30, 2017 from 6:00 – 8:00 PM at Lower Frederick Township. 

 

Generator – Purchased and at Township building.

 

 

NEW BUSINESS

 

Joint Movie Night

Kevin informed that Upper Salford Township inquired if Upper Frederick and Lower Frederick Townships would be interested in participating in a joint movie night, date and time to be determined, to be held at Spring Mountain.  Board expressed interest but needed more information.  Kevin will follow-up.

 

Web Site

Ms. Tallon advised the Parks Board that the Township is in the process of updating the web site with a new designer.  A copy of the Parks & Recreation portion of the old web site was forwarded to the Parks Board members requesting their input.  First request was a link to the Parks & Recreation Facebook page.  Board members will work on information, forward information to Desra and Desra will compile all information into an informative page.  Ms. Tallon stated that the new web site will be more interactive and informative.

 

 

Desra inquired if any of the Board members received information regarding the Multi-Park Board Summit that usually takes place in February or any preparations for the “On Your Park, Get Set Go” contest.  No member has received any information. 

 

Tuesday, March 14, 2017, from 4:00 to 6:00 PM, Pottstown Area Regional Recreation Committee invited Parks Board members to an evening of socializing and connecting with others that strive to enhance the quality of life within the Pottstown Metropolitan Region at the Sly Fox.  Kevin is planning to attend.

 

 

Ms. Tallon advised that the scheduled third Tuesday, May 16, 2017, Parks and Recreation Board meeting is Primary Election Day.  Scheduled meeting will need to be changed.  Board elected to hold their May meeting on the fourth Tuesday, May 23, 2017. 

 

 

ANNOUNCEMENTS

 

The next Parks Board meeting will be held on March 21, 2017 at 7:00 PM. 

 

The March 9, 2017 Board of Supervisors Meeting will be attended by Kevin. 

 

 

Adjournment

Kevin motioned and Jon seconded to adjourn the meeting at 8:24 pm.   Motion was approved by all. 

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